Metadata Unit

Metadata cataloguers are responsible for the following processing as necessary: 

Label placement:

Labels are generally affixed to the front cover, just below the barcode. If multiple labels apply to the item in hand, use judgment re. exact placement of additional labels (i.e. If the additional label fits just below the first label below the barcode, then that may be fine, but try not to cover over important information -- perhaps affix the additional label to the right of the barcode or to the right of the first label, etc.). 

 Accompanying material: 

• If the enclosure is already self-contained within the base volume, create & affix a call no. label to the enclosure itself, ideally to the top right corner (unless it will cover important text).
• If the enclosure is loose, in need of a pocket or other special handling, place in the "Needs Processing" tray or consult with supervisor.
• If accompanying media (CDs/DVDs/discs): do not affix anything to the media itself, place in the "Needs Processing" tray or consult with supervisor
• If a tip-in of errata, etc.: place (with a note) in the "Needs Processing" tray or consult with supervisor

RUSH / Notify / Reserve books: after cataloguing is complete & any special labels or enclosures have been dealt with:

Main: Place with any paperwork (blue Rush/Notify/Reserve flag) in the tray labelled “RUSH / PRIORITY BOOKS” for Access Services pick up & end-processing 

Law: 

Access Services staff are responsible for the processing of most music and media material. This includes soft bound scores, scores with parts, CDs, DVDs, Curric Collection kits, etc. Once cataloguing is complete, items requiring music and media processing are placed into the labelled "Music and Media processing" tray. (Currently situated near pillar D-9)

RUSH items requiring music and media processing: Placed into the labelled "Music and Media processing" tray.

Exception: Hard bound scores without parts (scores that do not require any special processing): Placed on the truck for regular processing.

Contact libmedia@uvic.ca with any questions or concerns.

Library print resources are no longer sent off site for binding. Limited in-house binding continues for music scores and other special formal materials. Consult with a supervisor as necessary.

• Note: Material going into Special Collections with oriental binding (or similar) will be handled by Jaqui in SCUA. (She will create custom boxes if needed for housing within SCUA)
• Material going into the main collection with oriental binding (or similar) will need to be looked at on a case-by-case basis, and will be handled by Maggie in Metadata.  Rather than creating customized housing for the material (which would be quite labour-intensive), we will more likely choose some simpler options, whenever possible, such as:
  • If the material already arrives in its own special box/sleeve/outer casing, we may decide to process as is, treating it similar to a kit of sorts, using the “Check for ____ enclosures” labels accordingly.
  • If the sleeve/outer casing does not have a bottom, we may decide to modify it by creating our own bottom reinforcement of sorts.
  • If deemed suitable, we may decide to simply reinforce the spine using book cloth tape or similar.
  • If deemed suitable, we may decide to have the material sit on the shelf in a pam box for support.
  • If the material is too small/thin/loose/flimsy, we may decide to enclose the material in an envelope or folder, using the “Check for ____ enclosures” labels accordingly.
  • If deemed necessary or preferred, we may create our own customized housing for the material. (rare)
  • If deemed necessary or preferred, particularly in the case of newly purchased material, we may request to send to bindery. (rare)
• Cataloguers please consult with Maggie as needed, or place material (with a note) on the blue metal truck that is situated in the in-house binding area.  Maggie has experience with creating customized housing for material, if needed.  She may also wish to consult with Jaqui in Special Collections, who has experience with creating custom boxes for SCUA materials or Marthese in Music & Media, as they deal with the housing/processing of all the music/media/kit material.