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Transfers are held for processing on the Transfers shelves.

  1. Items may be transferred from one location to another within the University of Victoria Libraries. The most common transfers are from Ref to Main and from Main to Special Collections (see 6. for Reading Rooms or Curric to Main).

  2. Always work backwards from the item record (if one exists) to the holdings record, to the bibliographic record. In the item record check the barcode (add one if necessary), the copy number, change the Perm. loc. and change Item type if necessary. Also check the status. Delete Cataloguing Review status if present. If there is no item record (some Ref books), and the book is going to Main and will circulate, create an item record, barcode the item on the front cover and wand in the barcode. Ensure the Perm. Loc. is correct. Make the item type 'book'. Black out FOR USE IN LIBRARY ONLY. Do not worry about tattle tape. If it is there, leave it; if not there, don't add it. Save the item record.

  3. In the copy holdings record change the location to the new location in |b of the 852 field. Correct or add the call number on verso of the title page.

  4. Update the bibliographic record as appropriate, checking the Leader, 008 (Publication status, Date and Place of Publication) and variable fields.

  5. For transfers to Special Collections, route to SC cataloguer

  6. For items being transferred from Reading Rooms or Curric to Main, be sure to remove the borrower card. Leave the date due slip and pocket in the book.

  7. Correct spine label if necessary. For items going to Basement Compact Shelving there is no change to call number label. Put a blue dot on the spine to indicate Basement Compact Shelving.

  8. In the case of a large run of material, inform the Stack Maintenance Supervisor. 

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