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Duncan Hospital Library (Cowichan District Hospital)

[Last revised:  Oct. 7, 2019 - GLJ]
These books are part of a collection located at the Cowichan District Hospital Library in Duncan, BC.  These resources support the Duncan (Cowichan Valley) Integrated Clinical Clerkship (ICC) Program and should NOT display in our Libraries’ OPAC.  The location code: duncan (location name: Duncan Hospital Library) does not appear as a limit in OPAC.
Acquisitions staff will insert a green “Duncan Hospital Library” flag and place the item on the “Rush” shelf across from Dean’s office.  Unless specifically noted, they are not deemed to be true “Rush” items, but rather to be treated as higher priority.


  • Catalogue as any other book. 
  • Add note to Bib:  590 _ _ |a Expanded Medical Program.
  • If added copy/location, then use:  590 _ _ |a Duncan copy: Expanded Medical Program
  • Location code in Holdings record:  duncan
  • If the book is unique (i.e., there is no other copy), then suppress both the Bib record and the Holdings record.  If the book is an added location, then suppress only the “duncan” Holdings record.
  • DO NOT BARCODE. (no item record)
  • Rubric on verso title page and call no. label:  DUNCAN
  • NOTE re. Call number label creation:  Since there won’t be a barcode to scan in the label printer window, keep the Holdings record up in the Cataloguing module, go to the label printer window, and click on the “Get # from cat client instead” button (upper right corner of label printer window). The printer software will find the Holdings record, and take the call number from there.  Note, however, that the “duncan” Holdings record will need to be temporarily unsuppressed in order for this function to work.  Remember to suppress the “duncan” Holdings record again, afterward.

Processing (to be completed by Cataloguer)

  • These books receive minimal processing as follows:
    • Gutter stamp with the usual UVic “U of V” stamp
    • Affix call number label to the spine
    • NO tattle tape is required as the Hospital does not have a sensor system
    • NO barcode is required as the Hospital does not sign out the material and does not have access to the Library database
  • Leave completed, processed items on the processing table with their green “Duncan Hospital Library” flags and notify Kathy Mercer ( local 8254).  Kathy will arrange for pick-up and delivery to the Duncan (Cowichan) Hospital, as well as notify the subject selector that the material has been delivered. (Kathy will remove the green flags for re-use, but likes for them to remain in the books while awaiting pick-up, as visual confirmation)
Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.