Skip to Main Content
askus Ask us

Metadata Unit

Law Library

[Last revised:  Oct. 28, 2021 - GLJ]


The Law Library catalogue - and the technical services to support it - was once completely separate from the McPherson Library catalogue.  Following the merger of the catalogues, some Law technical services staff were reassigned and relocated to become part of the McPherson Library's technical services staff.  All order, pay, receipt, as well as cataloguing of Law material is done by McPherson Library staff.  End-processing of Law material is still done by Law staff.

Things to note:

Two separate records for the same title may still exist in the merged catalogue: one with a law location, one with a main location.  Best practice going forward: one record with two separate locations.

Law summarized holdings were expressed differently than main's.  Best practice going forward: use main's practice to express holdings.

New PO's, location codes, and predictive check-in records had to be created after the merger of the catalogues & technical services.  All new Law location codes end with a ‘2’.  Always use new Law location codes when creating new records.  Old Law location codes may still be present and may co-exist.  Refer to the Location Code and Rubric Table (Law tab).

Law has several categories of material that have their own call no. schema such as Law Periodicals, Law Reports, Law Digests, Law Statutes, etc.  These categories of material are shelved in separate physical locations within the Law Library.  These locations are only assigned as requested by Law Librarians.  See supervisor if any questions.

Law integrating resources (e.g. loose-leaf) are deferred to supervisor for time being.

Law barcodes everything, including serials.  Always check for item records when updating serial records located in Law.  Best practice going forward: Law staff continue to barcode items as before; main barcodes only annuals and less frequently published material.

Whenever possible, best practice is to align procedures so there is consistency between the libraries.

Law Library email:

Law Librarians/Reference email:

Law Procedures

Catalogue material designated for the Law Library in accordance with the UVic RDA Workflows for monographs or serials.  Some things to note that are particular to or are exceptions for the Law Library are as follows:

035      Retain 035 local control number (035 | | | ‡9 uviclw#####) if present, as it identifies the original Law Bib# pre-Voyager merge.

040      The old MARC Organization Code that was specific for the UVic Law Library (CaBViVL) is no longer used but may still be present in old/existing Law Bib records.

591      Change to 590

Classification/Call numbers:

If suggested LC Class number is not already present in 050, then go to K (-KZ) Class schedules (Law) to determine what it should be.

Notes on KE/KF: Always use subclass KE (Law of Canada) as appropriate.  *Prior to KE being established, the Law Library used the “KF Modified” schedule (Law of the United States).  Current local practice is to use KE if there is ANY Canadian Law content within the resource.  KF is still used IF the resource is strictly pertaining to US Law only.  Investigate if any suggested class numbers are indicated in CIP data, as a possible lead.

Classify new editions using KE as appropriate.  If an older edition exists & it’s classified under older KF Modified call number, leave older edition as is; no need to reclassify older edition.

*Exception: If item is filling in a gap in the collection, and the rest of the collection is filed under KF, place ‘new’ item under KF to fill gap.

Notes on KI: Effective 2017-  New KI classification for “Law of Indigenous peoples” (see Classification Web)

*See the Law KI Reclassification Project on Connect for full background

Law Librarians may identify select titles for KI classification/reclassification that are not inherently Indigenous Law subject matter.

If reclassifying an existing title, do not re-catalogue (possible exceptions, at cataloguer's discretion)

At this time, in cases of multiple Library holdings locations, only the Law Library's copy holdings will be reclassified, and the reprocessing of call no. labels will continue to be done at Law

*IMPORTANT: Beyond the scope of this specific project, the underlying rationale and principles are also influencing the cataloguing of newly acquired Law materials with Indigenous subject matter. If you should find yourself about to catalogue material designated for the Law Library and the material has anything to do with Indigenous or First Nations content, please pause to consider if it might be a candidate for classifying in the LC KI-KIL class schedules. In cases of doubt, consult the Law Librarians at:

  • Law Librarians may suggest a KI class number for an item at point of ordering.  Acquisitions staff will flag this information for Metadata’s attention by inserting any related correspondence.
  • Leave slips/correspondence in the item, for Law staff to see when books are sent to Law, so they’re fully aware of the KI request as well.
  • Novels, unless a Law Librarian specifically requests otherwise, are not in KI classification.

Notes on JX/JZ: JX is obsolete with law.  DO NOT USE.  (JZ has replaced it).  If any law books have JX call #, set aside and consult the Law Librarians at:


If any NEW conferences are received, consider cataloguing as a serial.  Do not re-catalogue past conferences that may have been catalogued as monographs.

Use conference date as date in call number in most instances, except when the conference is not considered to be the creator, per the Library of Congress Classification and Shelflisting Manual, Table on Conferences, Congresses, Meetings, Etc., Table G230:

Holdings record:

Refer to the Location Code and Rubric Table (Law tab) ; See supervisor if any questions.

Law Reserve (‘lawres2’ or formerly ‘law,res’) is no longer treated as a permanent location, only a temporary location.  Confirm Hldgs record perm. loc. code = ‘law2’ (formerly ‘law’) (Watch for Hldgs incorrectly coded as ‘lawres2’); Law staff later create the item record and assign a temp. loc. code of ‘lawres2’ (formerly ‘law,res’) as needed.  Pass along any paperwork to notify Law staff of item being designated for Reserve.

Item record & processing:

Do NOT barcode or create item record.  Law staff handles all their own full processing, including the creation of item record, printing & affixing Law call no. label, Law "Priestly" barcode, "UVic Law" red gutter stamp, etc.  If an item record was already created by Acquisitions, leave as is, with blank Barcode field & alert Law staff on paperwork.

Leave book jackets on the material for Law staff review.  (Law may choose to trim & affix book flap information)

Write the call no. in pencil in the upper left hand corner verso title page, and the Bib no. in the center-to-right hand corner.  If verso t.p. is too crowded, then use the pre-t.p. or inside front cover as needed.

Refer to the Location Code and Rubric Table (Law tab) ; See supervisor if any questions.

Here are some example Law location codes and rubrics:  (disregard double spacing)

law2 (formerly law)


Call #



lawncir2 (formerly law,ncir)


Call #



lawref2 (formerly law,ref)



            Call #



lawrefcs2 (formerly law,refcs)



Call #



lawfwr2 (formerly law,fwr)



Call #



lawrm1752 (formerly law,rm175)



Call #


Law Serials

Other Resources

Outline of Law Digests Schema

PDF located here: W:\LTEC\Cataloguing\Law Library

Print version located in Law Library: Z695.1  L3P742


Outline of Law Reports classification schema

PDF saved here:  W:\LTEC\Cataloguing\Law Library

Print version located in the Law Library: Z695.1 L3P74

Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.