Metadata Unit

• Any monographic work destined for the main stacks that is 35 cm. or greater in height and /or width is designated "OVERSIZE". (or 38 cm. or greater for an item classified in N) (or 43 cm. or greater in height and/or 38 cm. in width for scores classified in M).
• Use ‡i OVERSIZE as the last element in the call number in field 852 of the holdings record. (NOTE: ‡k o/s is no longer used in the 852 to indicate an oversize book.)

e.g. 852 : 0 - : ‡b main ‡h GN671 ‡i M3S7 ‡i OVERSIZE

("OVERSIZE" in the ‡i subfield of the call number is used so it will show on the holdings of a circ item record).

• Rubric on verso of t.p. and on call number label: OVERSIZE

(When creating call number label, cut & paste from bottom to top of call number)

NOTE: The previous rubric “o/s” may still be evident on older material in the Library, but will no longer be used, moving forward.

• HA743 looks like a Library of Congress call number, but it is really a number used by McPherson Library to keep all the Statistics Canada material together by its publication number. Eg. HA743 88-243.
• In the holdings record the 852 field should be coded as follows:

e.g. 852 : 0 - : ‡b main ‡h HA743 ‡i 88-243

Historically, the first indicator used to be coded 8 for “Other scheme”. Going forward, assign the first indicator as 0. 

NOTE: this discrepancy causes an issue as the call number sort has two separate runs. There is no shelflisting process as the item number reflects the publication number. Therefore all you need to do is to search or browse the catalogue to make sure the number you have in hand isn’t already there. You should search or browse in two different ways: one with no Heading Types filter (to capture LC call numbers in the holding record), another with a Heading Types filter of “Other” to capture holdings records with second indicators of “8.” 

• To do a Call number search in OPAC, the whole call number must be entered as the search term, e.g. HA743 73-345 (with a space between the HA743 and the 73-345) which returns the Stats Can browse list by call number. Entering only HA743 will return no Stats Can publications because it defaults to the LC call number browse list.