A testing/sandbox course is available for testing and trying out Leganto features. To access it,
You can either use one of the existing reading lists or create a new one.
Some helpful training videos can be found in the Leganto knowledge base.
Note: There have been instances of instructors sharing old links that point students towards the previous course reserves platform ARES. If this is the case, let the instructor know that students should access current lists through Brightspace.
Note: You can add DOIs as additional URLs in a citation, but do not replace the system-generated catalogue links with DOIs.
Preparing a course reading list involves five steps:
The diagram below shows an example reading list structure.
Log in to Alma.
In the top navigation bar, click the location tab 
Courses should be added to Alma automatically through Banner. However, course start and end dates sometimes need to be adjusted, and occasionally a course is not available in Alma. If you do not see the course you are working on in Alma, ask Inba to create it.
You can also search for a reading list directly.
There are a few ways to open a reading list in Leganto.
Term start and end dates determine when reading lists are available and when some materials are accessible, including physical reserve items and some licensed materials.
Term start and end dates are listed in the Academic Calendar. For course reserves purposes, we add two weeks to the start and end dates to allow time for processing lists and materials:
One way of adding citations to a reading list is by using the Cite It! widget. This widget lets you import items such as websites, videos, journal articles, etc., that are not accessible through the library catalogue into a reading list.
Note: You may need to toggle on your browser's bookmarks toolbar to use Cite It! The location of the bookmark toolbar may differ depending on browser versions.
Bookmarks and lists Show bookmarks bar
More tools Customize Toolbar…Follow the steps below to install the widget:
1. Login to Leganto
2. Click on your initials on the top right corner and select Cite It!
3. In the new window, drag and drop the Cite It! button to your browser's bookmarks toolbar. Click Save.
In most cases, the course will already exist in Alma and just needs to be edited.
Note: If you don't know who the instructor is, search for the course in the Academic Calendar. You'll need to sign in to see instructor information.
6. Click Save.
Note: Only Inba should create new courses from scratch. If you can't find the course you're working on in Alma, ask her to create it for you.
This option creates a new course from scratch.
On the Courses page, select Add Course.
On the Manage Course Information tab, add the course information:
Note: These are the only fields you need to complete.
On the Instructors tab, add the instructor information:
This option creates a new course based on an existing one. It's a good choice for creating a second section for an already existing course.
Find your course on the Courses page and select Duplicate in the row list actions on the right side.
Fill in the course and instructor information in the Manage Course Information tab, following the Create a course instructions above.
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Click 
and the Add Reading List window will open:
4. Next, add the following information:
202305: year and term start month. In this example, the course starts in May of 2023
SOCW 413: course code
A01: course section
For crosslisted courses, the format is 202305 SOCW 413 A01 x ADMN 447 A01 X CO
Reading lists must contain at least one section that contains the citations.
Faculty may want to reuse a Reading List from a previous term. The previous reading list can be rolled over into the course for the new term.
Note: Once a reading list has been rolled over, the original list will no longer be available.
6. In the pop up window, delete (Rolled Over) from the Reading list name and click Roll Over
Duplicating a reading list is a good option if you want to use one reading list as the basis for another or as an alternative to rolling over a reading list when the original is still in use.
When viewing the reading list you'd like to duplicate, go to the More Actions menu and select Duplicate.
NOTE: Changes to this new, duplicated reading list will not affect the original list.
Edit the details of the new Reading List as necessary.
3. Associate the new reading list with the appropriate course. From the reading list's More Actions menu, select Associate this list with a course. The Courses tab displays the course(s) that the list is associated with.
A cross-listed course is a single course that is listed with different names and codes, either within a department or across different departments, with a single Brightspace site and reading list.
Instructors may also want to cross-list multiple sections of the same course. This allows them to manage all sections from one Brightspace site, including a single reading list. To do this, instructors must send a request to Technology Integrated Learning.
To create a reading list for a cross-listed course, follow the same process as for a regular course with two special considerations:
Note: Library staff can auto-sort Citations in Alma, but should avoid doing so in Leganto. This enables us to sort the list however we'd like on the Alma side while we're working on the Reading List, while not interfering with the Citation order the instructor prefers on the student-facing Leganto side.
Most of the sort facets are self-explanatory; Instructor Order will sort the list to match the order of the Citations on the Leganto side.
Any reading list items that are part of the library collection can be added through the library catalogue (books, articles, eBooks, media, etc.).
Note: Use the Library Search option to add items whenever possible since this generates stable, proxied links to library resources.
3. Use the search options to find items from the Libraries' collection.
4. Select the items you want to add from the results lists, choose a Section from the dropdown menu and click Add & Edit if you'd like to edit on items one by one. If you'd like to continue adding more items, click Add.
For eBook chapters, add the entire eBook and add a Student Note listing the assigned chapter/page numbers. If a direct link to the chapter is available through the eBook platform, include it as an additional URL but do not replace the system-generated link.
Chapters from EBA collections (eBooks from Taylor & Francis, Wiley Online Books, Cambridge University Press, and Oxford University Press) are leased and may become unavailable during the term. They are flagged in the catalogue as leased content.
For all chapters flagged as leased content, create a backup citation that includes a PDF of the chapter in case we suddenly lose access to the eBook. Hide this backup citation unless it's needed.
Harvard Business Review (HBR) articles can be accessed online by current UVic students, faculty and staff via EBSCO’s Business Source Complete. Note: The license agreement for electronic copies of HBR articles prohibits their use "in electronic reserves, electronic course packs, persistent linking from syllabi or by any other means of incorporating the content into course resources."
Do not add links to or copies of HBR articles to reading lists. Instead, instructors have two alternative options:
Fernwood Publishing has requested that we do not distribute chapters or excerpts from their publications even when it the excerpt would be allowed under fair dealing guidelines. If the library holds a copy of the book, we can put it on print reserve and/or we can purchase an eBook version through GOBI.
Most of the time we link to resources. This allows students to access licensed library materials and ensures only authenticated users can access them. However, there are times when linking isn't a viable option, e.g., chapters from books. In these cases, we upload a file for the item. All PDFs must be assessed for copyright compliance and OCRd for accessibility purposes.
3. Upload the file.
4. Click Please review for Fair Dealing compliance. (The I hold the copyright for this item option is for instructors who are uploading materials that they created.) You can add and edit publication details in this popup or after adding the file to the citation.
5. Click Add to List --> Section to insert the document into the appropriate section in the reading list.
6. Edit the citation.
NOTE: In the rare instance that the PDF contains a selection of pages from a chapter or article, follow this pagination style:
All citations added to reading lists should be checked and edited, since the system-generated metadata is not always correct.
Note: As a general rule, follow APA style when editing citation metadata.
Start by selecting the appropriate item Type. The item type determines which citation metadata fields are available and how the citation is counted in Alma analytics.
Note: The DOI field is for the item citation only -- it does not affect the access link that is shared with students in the URL field.
Note: Add library materials using the Library Search option whenever possible since that generates reliable, proxied links.
Before you begin, be sure you have added the Cite It widget to your browser toolbar. See Getting Started > Installing the CiteIt! widget.
To ensure our analytics data is consistent, we're undertaking a cleanup of how item types are recorded in Leganto.
Detailed instructions are available on Teams > Reserves > Item Type Cleanup Instructions
There are four steps to adding a print book to a Reading List:
There are three options to choose from:
Note: If the item was recalled and you've retrieved it from the Reserves hold shelf in the sorting room, cancel the hold before placing it on a reading list. See Placing a Trace or Recall > Cancelling a Hold.
Any special notes or restrictions about a book on Reserve can be added as a fulfillment note. These notes appear as pop-up messages to front desk staff when an item is charged and discharged.
After a course ends, all books that were moved to Reserves must be returned to the stacks.
Go to Fulfillment --> Scan in Items.
Note: These instructions apply only if an instructor wants to remove a library copy form their reading list. We do not remove citations when a course ends. Reading lists should be left intact for future courses. Please talk to the Reserves supervisor before removing a citation.
Click the Remove Citations button from the toolbar.
Click Save.
When we receive an instructor's private copy (PRI) to place on Course Reserves, we need to prepare it for circulation in the Library.
Note: To add a citation for an existing PRI to a reading list, follow the steps in Edit an Item's Location. Then, specify the new reading list in the appropriate field.
If an instructor provides multiple copies of the same PRI title, follow these steps.
Note: Each copy of the text will have a unique barcode sticker and Copy ID. The PRI call number (e.g. pri 17534) is shared between all copies of the same text.
4. Repeat these steps for any additional copies.
When the course is complete, contact the instructor to ask what we should do with the book (see Sample Stationery in the Reserves inbox) :
Note: Occasionally, instructors will ask that we dispose of PRI copies that they no longer need. Most items can be placed on the cart next to Shelley Coulombe's desk for donation to Better World Books. Out of date or damaged items and reference works cannot be donated and should be put on the discards cart near the large table in Room 260.
Previously, Law Library Course Reserve requests were processed by the Priestly library. Now, all Course Reserves requests are processed by the CSCO team.
The Priestly team will cc reserves@uvic.ca on any requests that come to lawlib@uvic.ca with the following message:
"Thank you for your Course Reserves request. We have received your request and will process it in the order that it is received. Please be aware that we are centralizing our Course Reserves intake system, and that all future requests should be sent directly to reserves@uvic.ca. Alternatively, you can complete the Course Reserves Request form here: https://webapp.library.uvic.ca/reserves/reserves.php."
Any PRIs received at the Priestly Law Library will be sent to the McPherson library. They will be placed in the lower sorting room on the Course Reserves shelf for processing
Note: When Course Reserves staff process Law Reserves items from Mearns-McPherson or Law PRIs, two holdings will show up for every item. While it looks like there is a Main copy and a Law copy, there is only one item available. The two holdings in this case correspond to the item's permanent (Main) location where it was created and its temporary location (Law, with the clock symbol next to law-res indicating a temporary location).
Previously, Course Reserves requests for media when through libmedia@uvic.ca. They should now all come through Reserves. The Media team will respond to and copy reserves@uvic.ca on any requests that come to libmedia@uvic.ca with the following message:
"Thank you for your Course Reserves request. We have received your request and will process it in the order that it is received.
Please be aware that we are centralizing our Course Reserves intake system, and that all future requests should be sent directly to reserves@uvic.ca. Alternatively, you can complete the Course Reserves Request form here: https://webapp.library.uvic.ca/reserves/reserves.php."
Digitization requests for Course Reserves will also be forwarded to reserves@uvic.ca.
"Thank you for your Course Reserves request. Your request has been forwarded to our Course Reserves department for digitization approval. Once approved, we will begin processing and will send a confirmation when completed.
Please be aware that we are centralizing our Course Reserves intake system, and that all future requests should be sent directly to reserves@uvic.ca. Alternatively, you can complete the Course Reserves Request form here: https://webapp.library.uvic.ca/reserves/reserves.php."
Note: When adding streaming media to reading lists, ensure that the citation includes an ezproxy URL.
If an item is available in the physical collection but the instructor needs a digital copy, arrange to have it digitized (see Digitizing Media Materials).
Digitization requests will come to Music and Media through email or as a rush DVD request from cataloging.
Issues / breaking encryption
Once a film has been ripped, check the film will play to the ending credits. When using the digitization station, films digitized with Elgato and/or ripped and encoded with Handbrake will appear in the W:\DVD folder. Films for upload to the streaming server will be placed in W:\temp\JD BS Uploads, in a folder with the current date, and Ben Sheaff notified to upload. Current films on for reserve are uploaded and/or un-hidden on the video streaming server, accessible at: https://webapp.library.uvic.ca/videos/index.php.
These steps must be completed after a reading list has been created for the course.
When Course Reserves created the Reading List, the status was left as Being Prepared. In order to complete the course, we now need to change the status to Complete.
The Request Status for the selected citations should now be updated to Complete.
After confirmation films have been uploaded, they will need to be added to Course Reserves. Retrieve the link from the streaming server and add it to Course Reserves using the Adding Items from the Library Collection section of this guide.
Once the citation has been added to Course Reserves, faculty can be sent the following Reserve request complete template, in the libmedia@uvic.ca templates folder:
Hello _____,
Your reserves request for course ____ is now complete.
Please note the following important information:
Thank you,
DVDs acquired through cataloging rushes will need to be further processed before putting into the collection. For end processing of DVDs please see the Processing New/Rush DVDs and CDs procedures
Films are not removed from the streaming server, they are hidden or un-hidden. Requests to hide/un-hide films can be sent to ryang92@uvic.ca.
If an instructor wants to include an item on a reading list accessible via interlibrary loan (ILL), they must place the request. When they receive the item, they can share it with us to add to the reading list or add it themselves for the Course Reserves team to review.
Every item in a reading list has to have its Copyright Status set to Approved after all processing has been completed.
The Request Status of each citation will default to Being Prepared. To change it to Complete for a specific citation, click Set Complete on the right-hand side of the citation box.
To change the Request Status for all citations in a list, on the left-hand side of the Citation list, click Select All. Click Change Status, then select Complete.
To complete a list, mark the list as complete in Alma and check that all the links are working in Leganto.
In Alma, reading lists that are being developed have the status Being Prepared. To complete a list, set all citations to complete, clearing copyright as necessary (see Clearing Copyright and Completing Citations).
When all citations are set as Complete, set the entire reading list as Complete as well:
After completing a reading list, email the course instructor/administrator informing them that the task is complete and advising that they direct their students to use Brightspace to access the list: Course Tools --> Course Reserves.
Note: You can check all the links as you build the list instead.
Place a recall
If an item that needs to be placed on Reserve has been checked out of the library by a patron, place a recall on the book. The patron will be asked to return the item.
Use the Recall badge for recalling books and the Trace badge for lost books.
name of staff member requesting the item
Note: Do not complete the Additional Request Attributes fields. This can conflict with the recall information.
You will get a message that the Recall was successfully placed.
Note: In the rare scenario where you need to recall two copies of the same book, Alma will initially not allow you to do it. To work around this, search by the Barcode of each copy of the book rather than by the Title, Permanent call number, or ISBN, which are shared between all the Library's copies. The Barcode is unique for each copy.
Sometimes we will try to recall a book that already has a recall request on it. You will see this when you search for the title:
Note: Selecting Requester and using Reserve as the search term will pull up a list of all items currently on Recall for Course Reserves.
Select Item is needed for Course Reserves as the Cancellation reason.
This item is temporarily unavailable for regular loan as it is being put on Course Reserves. The item will be available on the Reserves shelf. Please check with the Ask Us Desk.
Note: Recalls can still be placed on books after we’ve placed a recall for Course Reserves. Once the item has been returned and the location has been moved to Temporary-Reserves then recalls are blocked.
Once a recalled item has been returned, it remains on hold for 7 days until whoever placed the recall comes to collect it. As our items are returned for Course Reserves, we need to cancel the hold.
When an instructor wants to place a book on Course Reserves that is not in the library's collection, we can request that Acquisitions order it through GOBI. Send the title(s) to the Reserves inbox. The Course Reserves Supervisor will process the order.
Log in to GOBI using the Reserves account credentials: https://www.gobi3.com/
On the right side of each listing, you can click alternate editions to see all print and electronic versions available for order.
The title is now saved in our Reserves Select Cart, visible only to Reserves staff.
Here are some tips and guidelines for determining which title to order:
The instructor is automatically the Owner of a list. The owner and library staff can add a Collaborator who can also work on the list.
There are two privilege levels available:
Collaborators can be added in Leganto or in Alma. The Leganto option is preferred because it allows you to change the Collaborator's permissions.
Note: Alma adds Collaborators as Editors. To give Collaborators Manager permissions, open the reading list in Leganto and edit their permissions (see Step 5 above).
Ask us