Monographs with Supplementary Material
Monographs with supplementary material may be of two types:
Books Accompanied by Discs
If the book has a disc in a pocket inside the book, add the existence of the disc to the bibliographic record as follows:
If the book is accompanied by a disc that is housed in a separate jewel case as follows:
The last step before sending items for processing, will be scanning in the item. Refer to the Item - Scan In Item section for the procedure.
[Still to be added: links to library/location/format specific guidance]
Receipt of print serials (general):
1. Open packaged serial. Always keep package with serial until item has been received and processed.
2. Search for item in Alma. Confirm bibliographic information matches item in hand. Watch for title changes, etc.
3. Read and follow any Receiving notes. Processing notes are always noted in upper case. A comprehensive list of standardized processing notes can be found on the W-drive > LTEC > Serials > PROCESSING NOTES 2019
4. If BARCODE* note is present: Create item record and add barcode, enumeration/chronology, item type, item policy, copy ID to item record. (For details, see “Serials” section of “Receipt of Continuous (Physical) Material” under Acquisitions and Electronic Resources > Receiving and Activation.) If ANALYZED note is also present: tick "keep in department" and route to Metadata.
5. Watch for serial S/O's: match item in hand with invoice before receiving.
6. Affix call number label as appropriate (hand printed label - black ink only for items located in the McPherson - affixed in upper right corner for most periodicals; machine printed label on lower spine or lower left corner for most other serials.)
7. Property stamp or gutter stamp as appropriate
8. Route for pick up by Stack Maintenance staff
9. For items not found in Alma: See "Unsolicited Folder" on the W-drive > LTEC > Serials
10. Route any questions, record update requests, etc. to Metadata supervisor (serials) or email@example.com
*Current serial BARCODE policy: Create items for material that is published annually or less frequently. Unless directed, DO NOT create item records for periodical material. For holdings, always see summary holdings expressed in field 866, second indicator zero. Periodicals may be barcoded for ILL as necessary (item policy = no circ; label material FOR USE IN LIBRARY ONLY)
|[XXX] IN BASEMENT COMPACT SHELVING||A portion of the holdings are located in BCS; Add blue dot if applicable|
|ADD BCS BLUE DOT TO ISSUES||All items located in BCS, except "Z" classed, require a blue dot (affix near/on call number label)|
|ADD TO CALL NO.:|
|ANALYZED SERIAL||Add item to serial holdings; process and send to cataloguing|
|CURRENT ISSUE ONLY RETAINED|
|DO NOT MARK OR STAMP. FILL IN PROCESSING FORM 1||Note added to all SCUA serial holdings|
|DUMMY ACQUISITIONS RECORD|
|FOR USE IN LIBRARY ONLY||Affix FUILO label|
|JSTOR||Print backfile discarded; discard current issues covered by moving wall|
|LATEST [XX] ONLY RETAINED|
|SPLIT SET - LATEST [xx] IN [XX]|
Open packaged serial. Always keep package with serial until item has been received and processed.
Search for item in Alma. Confirm bibliographic information matches item in hand. Watch for title changes, etc.
Read and follow any processing notes. Processing notes are always noted in upper case. A comprehensive list of standardized processing notes can be found on the W-drive > LTEC > Serials > PROCESSING NOTES 2019
Watch for serial S/O's: Match item in hand with invoice before receiving.
For annuals or serials issued less frequently than annual, follow the procedure located in the SCUA Item Records and Barcodes section.
For all other serials, follow this procedure:
(sc),ova E 25 .H3
Route any questions, record update requests, etc. to Metadata supervisor (serials) or firstname.lastname@example.org
The Music and Media Unit is responsible for the processing of most Music and Media material. This includes: soft bound scores, CDs, DVDs, Curric Collection kits, and other various Music and Media material. The metal shelves on Pillar D-9 (to the right of our processing area) have been designated and labelled to act as a holding bay for items requiring Music and Media processing.
Hard bound scores without parts (i.e. do not require the creation of pockets, etc.) are placed on the truck for regular processing.
For scores, print call number in pencil on title page verso.
For sound recordings, include accession number on post-it note or paper with call number visible inserted in container.
Upon completion of cataloguing, place any material requiring Music and Media processing directly onto the designated shelves of Pillar D-9. Music and Media staff will periodically check and pick up from the designated shelves.
RUSH for Music and Media processing:
- no longer do this (Acquisitions in charge of this workflow now)
How to tie a book with cotton twill tape: