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Collection Management Services

Information on Collection Management Services and Operations

Libraries and Location Codes

Locations within Alma are only meant to stand in for actual physical locations. Each physical Location is part of a Library. At UVic there are only two Libraries with locations attached: Mearns-McPherson Library (library code = MAIN) and the Priestly Law Library (library code = LAW).

 

 

Locations in Alma mean physical locations. See the following tabs for locations associated with Libraries / Collections across UVic Libraries. For information on what happened to Voyager Locations in Alma and decisions made during the migration, see the Voyager to Alma to Primo Location Mapping tab.

This table reflects decisions made during the Voyager-Alma migration and is current as of June 28, 2022.

Alma Code Alma Name Fulfillment Unit Rubric Notes Suppress from Primo Primo Location Name
cdrom Music and Media - CD-ROM Non-Circulating     No Ask at Service Desk
curr Curriculum Collection - Stacks Circulating CURRIC   No Curriculum Collection
curr-cd Curriculum Collection - CD Circulating CURRIC   No Ask at Service Desk
curr-er Curriculum Collection - Levelled Books Circulating CURRIC   No Curriculum Collection - Levelled Books
curr-hist Curriculum Collection - Historical Textbooks Non-Circulating CURRIC   No Ask at Service Desk
curr-kit Curriculum Collection - Kits Circulating CURRIC   No Curriculum Collection - Kits
curr-over Curriculum Collection - Oversize Circulating OVERSIZE
CURRIC
  No Curriculum Collection - Oversize
curr-ref Curriculum Collection - Reference Short Loan/Reserve

CURRIC        Quick-Ref

Choose item policy "3 day reserve item"

This displays in Primo as: "3 Days Loan" 

No Curriculum Collection - Quick Reference
curr-video Curriculum Collection - Video Circulating CURRIC   No Ask at Service Desk
ext-biol Biology Reading Room Non-Circulating     No Biology Reading Room
ext-clas Classics Reading Room Non-Circulating CLASSICS   No Classics Reading Room
ext-coun Counselling Reading Room Non-Circulating     No Counselling Reading Room
ext-csrs Centre for Studies in Religion and Society Non-Circulating     No Centre for Studies in Religion and Society
ext-dunc Duncan Hospital Library Non-Circulating DUNCAN   Yes Duncan Hospital Library
ext-fren French Reading Room Non-Circulating FRENCH   No French Reading Room
ext-gal Gross Anatomy Lab Non-Circulating ANATOMY   No Gross Anatomy Lab
ext-germ German Reading Room Non-Circulating GERMAN   No German Reading Room
ext-hi Hispanic and Italian Reading Room Non-Circulating H&I   No Hispanic and Italian Reading Room
ext-ling Linguistics Reading Room Non-Circulating LINGUISTICS   No Linguistics Reading Room
ext-mus School of Music Reading Room Non-Circulating MUS   No School of Music Reading Room
ext-pac Pacific and Asian Studies Reading Room Non-Circulating ORIENT   No Pacific and Asian Studies Reading Room
ext-phed Physical Education Reading Room Non-Circulating PHYSED   No Physical Education Reading Room
ext-phys Physics Reading Room Non-Circulating PHYSICS   No Physics Reading Room
ext-slav Slavonics Reading Room Non-Circulating SLAV   No Slavonics Reading Room
ext-teac Division of Learning and Teaching Support and Innovation Non-Circulating LTSI LOCATION NO LONGER VALID -- DO NOT USE Yes Division of Learning and Teaching Support and Innovation
ext-thea Theatre Reading Room Non-Circulating THEATRE   No Theatre Reading Room
film Music and Media - Film Equipment/Film FILMS   No Ask at Service Desk
film-vid Music and Media - Video Equipment/Film VIDEO   No Ask at Service Desk
inre Internet Resource Non-Circulating     Yes Internet Resource
main Main Collection Circulating   Use this location for items classed in Z No Main Collection
main-sto Basement Compact Shelving Circulating "Bue Dot" Affix Blue Dot label to call number label of all items not classed in Z (do not use this location for items classed in Z) No Compact Shelving, Lower Level
map Maps and GIS - General Collection Circulating CARTO   No Maps and GIS - General Collection
map-desk Maps and GIS - Ask at Desk Circulating CARTO   No Maps and GIS - Ask at Service Desk
map-draw Maps and GIS - Map Drawers Circulating     No Maps and GIS - Map Drawers
map-photo Maps and GIS - Airphoto Drawers Circulating     No Maps and GIS - Map Cabinet
map-sto Maps and GIS - Storage Circulating     No Maps and GIS - Ask at Service Desk
map-ver Maps and GIS - Vertical Cabinet Circulating Vertical Cabinet   No Maps and GIS - Vertical Cabinet
mf-cd Microforms Centre - Card Non-Circulating     No Compact Shelving - Lower Level
mf-cihm Microforms - CIHM Non-Circulating     No CIHM -  - Microforms, Lower Level
mf-fiche Microforms Centre - Fiche Non-Circulating Micfiche   No Microfiche - Microforms, Lower Level
mf-film Microforms Centre - Film Non-Circulating Micfilm   No Microfilm - Microforms, Lower Level
mf-print Microforms Centre - Print Non-Circulating Micro   No Print Collection - Microforms, Lower Level
mm-cass Music and Media - Cassette Circulating M&a   No Ask at Service Desk
mm-cd Music and Media - Compact Disc Circulating cd Or CD-ROM   No Ask at Service Desk
mm-con Music and Media - Console Non-Circulating     No Ask at Service Desk
mm-desk Music and Media - Desk Equipment/Film M&a Desk   No Ask at Service Desk
mm-kit Music and Media - Kit Circulating M&a   No Ask at Service Desk
mm-rec Music and Media - Vinyl Record Circulating

M&a

(if LC class number other than M, ML, MT)

  No Vinyl Record - Microforms or Ask at Service Desk
mm-reel Music and Media - Reel Circulating     No Ask at Service Desk
mm-ref Music and Media - Reference Non-Circulating Ref   No Music and Media - Reference
mm-repl Music and Media - Replacements Non-Circulating     Yes Music and Media - Replacements
mm-res Music and Media - Reserve Short Loan/Reserve     No Ask at Service Desk
mm-scor Music and Media - Scores Circulating     No Music and Media - Scores
mm-srec Music and Media - Small Vinyl Record Circulating     No Vinyl Record - Ask at Service Desk
mm-sto Music and Media - Storage Circulating     No Ask at Service Desk
ncip NCIP location - ILL Non-Circulating     Yes Interlibrary Loans
ref Main - Reference Non-Circulating Ref Affix a FUILO label to front cover No Compact Shelving, Lower Level
ref-atlas Main - Atlases Non-Circulating Atlas   No Atlases, Main Floor
ref-red Ready Reference Non-Circulating Ref Note: Ready Ref items are the only Ref material that remain on the 1st floor, in a bookcase on the wall.

Affix both a FUILO label + a READY REF label to front cover
No Ready Reference
ref-sto Reference - Basement Compact Shelving Non-Circulating Ref Note: ref-sto (BCS) items are located in a different area, separate from the Ref collection that was temporarily moved to BCS. Most if not all ref-sto items are oversize ref items.

Affix a FUILO label to front cover
No Compact Shelving, Lower Level
ref-wkrm Reference Workroom Non-Circulating Ref
Workroom
  Yes Reference Workroom
res Reserve Short Loan/Reserve     No Reserve Room
self Self Check Machine Non-Circulating     No Selfcheck
tec Technical Services Non-Circulating Tec   Yes Technical Services, Room 260
UNASSIGNED Problem location from migration Non-Circulating     Yes Unavailable
unused Unused location from migration Non-Circulating     Yes Unavailable - Ask at Service Desk

This table reflects decisions made during the Voyager-Alma migration and is current as of June 28, 2022.

Alma Code Alma Name Fulfillment Unit Rubric Notes Suppress from Primo Primo Location Name
arc Archives Non-Circulating Arc   No Special Collections and University Archives Desk, Lower Level
arc-ovc Archives - Oversize Non-Circulating

Arc                 ovc

  No Special Collections and University Archives Desk, Lower Level
arc-ref Archives - Reference Non-Circulating Arc
Ref
  No Special Collections and University Archives Desk, Lower Level
arc-sto Archives - Storage Non-Circulating Arc                  sto   No Special Collections and University Archives Desk, Lower Level
arc-sto-os Archives – Storage Oversize Non-Circulating Arc                  sto-os   No Special Collections and University Archives Desk, Lower Level
sc Special Collections Non-Circulating (sc)   No Special Collections and University Archives Desk, Lower Level
sc-brd Special Collections - Broadsheets Non-Circulating (sc),box   No Special Collections and University Archives Desk, Lower Level
sc-com Special Collections - Compact Storage Non-Circulating (sc),com   No Special Collections and University Archives Desk, Lower Level
sc-dolm Special Collections - Dolmen Non-Circulating DOLMEN   No Special Collections and University Archives Desk, Lower Level
sc-law Special Collections - Law Non-Circulating Law SPB   No Special Collections and University Archives Desk, Lower Level
sc-ova Special Collections - Oversize 12 Non-Circulating (sc),ova   No Special Collections and University Archives Desk, Lower Level
sc-ovb Special Collections - Oversize 15 Non-Circulating (sc),ovb   No Special Collections and University Archives Desk, Lower Level
sc-ovc Special Collections - Oversize 24 Non-Circulating (sc),ovc   No Special Collections and University Archives Desk, Lower Level
sc-ovflw Special Collections - Overflow Non-Circulating (sc),ovflw   No Special Collections and University Archives Desk, Lower Level
sc-seg Special Collections - Seghers Non-Circulating Seghers   No Special Collections and University Archives Desk, Lower Level
sc-segova Special Collections - Seghers Oversize 12 inch Non-Circulating Seghers,ova   No Special Collections and University Archives Desk, Lower Level
sc-segovb Special Collections - Seghers Oversize 15 inch Non-Circulating Seghers,ovb   No Special Collections and University Archives Desk, Lower Level
sc-sto Special Collections - Storage Non-Circulating (sc),sto   No Special Collections and University Archives Desk, Lower Level
sc-sto-os Special Collections - Storage Oversize Non-Circulating (sc),sto os   No Special Collections and University Archives Desk, Lower Level
sc-the Special Collections - Thesis Non-Circulating (sc),the   No Special Collections and University Archives Desk, Lower Level

 

This table reflects decisions made during the Voyager-Alma migration and is current as of June 28, 2022.

Alma Code Alma Name Fulfillment Unit Rubric Notes Suppress from Primo Primo Location Name
law-cur Law - Current Display Non-Circulating N/A Formerly temporary display wall for selection of current periodicals; no longer active Yes Law - Current Display
law-dig Law - Digests Non-Circulating

Law
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Dig-Can, Dig-Eng, Dig-Scot, etc.

No Law - Digests
law-digcs Law - Digests Compact Shelving Non-Circulating

Law-CS
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Dig-Can, Dig-Eng, Dig-Scot, etc.

No

Law - Digests Compact Shelving
law-fwr Law - Faculty Workroom Non-Circulating Law
FWR
Titles in Room shipped offsite due to renovations (Dean: Dec.22, 2022) Yes Law - Faculty Workroom
law Law - General Collection   Law   No Law - General Collection
law-docoff Law - Government Documents Librarian Non-Circulating     Yes Law - Ask at Service Desk
law-gre Law - Green Room Non-Circulating   *Should be suppressed; Law storage room, not meant for public view?

No

Law - Green Room
law-inre Law - Internet Resource Non-Circulating N/A   Yes Internet Resource
law-leg Law - Legislative Material,  Compact Shelving Non-Circulating Law-CS
Legis
  No Law - Legislative Material,  Compact Shelving
law-hapcir Law Loan Desk Non-Circulating N/A N/A Yes Ask at Law Service Desk
law-mfce Law - Microfiche Non-Circulating     No Law - Microfiche
law-mflm Law - Microfilm Non-Circulating     No Law - Microfilm
law-mfref Law - Microform Reference Non-Circulating     No Law - Microform Reference
law-ind Law - Periodical Indexes Non-Circulating     No Law - Periodical Indexes
law-per Law - Periodicals Non-Circulating     No Law - Periodicals
law-ref Law - Reference Non-Circulating Law
Ref
  No Law - Reference
law-refcs Law - Reference Compact Shelving Non-Circulating Law-CS
Ref
  No Law - Reference Compact Shelving
law-rep Law - Reports Non-Circulating

Law
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Rep-Can, Rep-Eng, Rep-Scot, etc.

No Law - Reports
law-repcs Law - Reports Compact Shelving Non-Circulating

Law-CS
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Rep-Can, Rep-Eng, Rep-Scot, etc.

No Law - Reports Compact Shelving
law-res Law - Reserve Room A116 Short Loan/Reserve     No Law Room A116 - Reserve
law-rmA116 Law - Room A116 Short Loan/Reserve

Law
RmA116

Not for course reserve material No Law - Room A116
law-rmA118 Law - Compact Shelving Room A118 Non-Circulating Law-CS
RmA118
  No Law - Ask at Service Desk
law-stat Law - Statutes Non-Circulating

Law
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Stats-Can, Stats-Eng, Stats-Scot, etc.

No Law - Statutes
law-statcs Law - Statutes Compact Shelving Non-Circulating

Law-CS
 

Jurisdiction (abbreviation) as indicated in Holdings 852

i.e. Stats-Can, Stats-Eng, Stats-Scot, etc.

No Law - Statues Compact Shelving
law-vid Law - Videos Equipment/Film     No Law - Ask at Service Desk
UNASSIGNED UNASSIGNED location       Yes Unavailable
Mearns-McPherson Voyager to Alma to Primo Location Mapping
Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
ALMAME_VAL_NOT_FOUND MAIN UNASSIGNED Problem location from migration Unavailable Yes
CS MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes

DELS

MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
MC MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
NCIPloc MAIN ncip NCIP location - ILL Interlibrary Loans Yes
SELF MAIN self Self Check Machine Selfcheck No
acq MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
acq,ser MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
admn MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
anth MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
bioc MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
busi MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
cafe MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
cart MAIN map Maps and GIS - General Collection Maps and GIS - General Collection No
cart,desk MAIN map-desk Maps and GIS - Ask at Desk Maps and GIS - Ask at Service Desk No
cart,map MAIN map-draw Maps and GIS - Map Drawers Maps and GIS - Map Drawers No
cart,photo MAIN map-photo Maps and GIS - Airphoto Drawers Maps and GIS - Map Cabinet No
cart,post MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
cart,res MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
cart,sto MAIN map-sto Maps and GIS - Storage Maps and GIS - Ask at Service Desk No
cart,ver MAIN map-ver Maps and GIS - Vertical Cabinet Maps and GIS - Vertical Cabinet No
cat MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
chem MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
cleanup MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
coag MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
data MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
econ MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
engl MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
envi MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
eres MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
geog MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
hapacq MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
hart MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
hist MAIN unused Unused location from migration Unavailable - Ask at Service Desk

No

inre MAIN inre Internet Resource Internet Resource Yes
inre,eb MAIN inre Internet Resource Internet Resource Yes
inre,ss MAIN inre Internet Resource Internet Resource Yes
lang MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ma MAIN main Main Collection Main Collection No
main MAIN main Main Collection Main Collection No
main,sto MAIN main-sto Basement Compact Shelving Compact Shelving, Lower Level No
math MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
mfcd MAIN mf-cd Microforms Centre - Card Compact Shelving - Lower Level No
mfch MAIN mf-fiche Microforms Centre - Fiche Microfiche - Microforms, Lower Level No
mfch,cihm MAIN mf-cihm Microforms - CIHM CIHM -  - Microforms, Lower Level No
mflm MAIN mf-film Microforms Centre - Film Microfilm - Microforms, Lower Level No
mfpr MAIN mf-print Microforms Centre - Print Print Collection - Microforms, Lower Level No
ncat MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ncat,sto MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
per MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
per,news MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
per,wp MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
phil MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
pols MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
pres MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref MAIN ref Main - Reference Reference Section, Main Floor No
ref,atc MAIN ref-atlas Main - Atlases Atlases, Main Floor No
ref,circ MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,enc MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic1 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic2 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic3 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic4 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic5 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic6 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic7 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,ic8 MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,icb MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,mic MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
ref,red MAIN ref-red Ready Reference Ready Reference No
ref,sto MAIN ref-sto Reference - Basement Compact Shelving Compact Shelving, Lower Level No
ref,wkrm MAIN ref-wkrm Reference Workroom Reference Workroom Yes
res MAIN res Reserve Ask at Service Desk No
soc MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
tec MAIN tec Technical Services Technical Services, Room 260 Yes
tec,circ MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
Curriculum Collection Voyager to Alma to Primo Location Mapping
Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
curr MAIN curr Curriculum Collection - Stacks Curriculum Collection No
curr,cd MAIN curr-cd Curriculum Collection - CD Ask at Service Desk No
curr,er MAIN curr-er Curriculum Collection - Levelled Books Curriculum Collection - Levelled Books No
curr,hist MAIN curr-hist Curriculum Collection - Historical Textbooks Ask at Service Desk No
curr,kit MAIN curr-kit Curriculum Collection - Kits Curriculum Collection - Kits No
curr,mep MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
curr,over MAIN curr-over Curriculum Collection - Oversize Curriculum Collection - Oversize No
curr,ref MAIN curr-ref Curriculum Collection - Reference Curriculum Collection - Quick Reference No
curr,res MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
curr,sto MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
curr,video MAIN curr-video Curriculum Collection - Video Ask at Service Desk No
Law Voyager to Alma to Primo Location Mapping
Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
doc,off LAW law-docoff Law - Government Documents Librarian Law - Ask at Service Desk Yes
hapcirc LAW law-hapcir Law Loan Desk Ask at Law Service Desk Yes
law LAW law Law - General Collection Law - Current Display No
law,akits MAIN unused Unused location from migration Law - Digests Yes
law,cur LAW law-cur Law - Current Display Law - Digests Compact Shelving Yes
law,dig LAW law-dig Law - Digests Law - Faculty Workroom No
law,digcs LAW law-digcs Law - Digests Compact Shelving Law - Digests Compact Shelving No
law,fwr LAW law-fwr Law - Faculty Workroom Law - Faculty Workroom No
law,gre LAW law-gre Law - Green Room Law - Green Room No
law,idr MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
law,ind LAW law-ind Law - Periodical Indexes Law - Periodical Indexes No
law,inre LAW law-inre Law - Internet Resource Internet Resource Yes
law,leg LAW law-leg Law - Legislative Material,  Compact Shelving Law - Legislative Material,  Compact Shelving No
law,lll MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
law,mfce LAW law-mfce Law - Microfiche Law - Microfiche No
law,mflm LAW law-mflm Law - Microfilm Law - Microfilm No
law,micr LAW law-mfref Law - Microform Reference Law - Microform Reference No
law,ncir LAW law Law - General Collection Law - General Collection No
law,per LAW law-per Law - Periodicals Law - Periodicals No
law,pic MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
law,ref LAW law-ref Law - Reference Law - Reference No
law,refcs LAW law-refcs Law - Reference Compact Shelving Law - Reference Compact Shelving No
law,rep LAW law-rep Law - Reports Law - Reports No
law,repcs LAW law-repcs Law - Reports Compact Shelving Law - Reports Compact Shelving No
law,res LAW law-res Law - Reserve Law - Reserve No
law,rm175 LAW law-rm175 Law - Compact Shelving Room 175 Law - Ask at Service Desk No
law,serv MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
law,stat LAW law-stat Law - Statutes Law - Statutes No
law,statcs LAW law-statcs Law - Statutes Compact Shelving Law - Statutes Compact Shelving No
law,vid LAW law-vid Law - Videos Law - Ask at Service Desk No
law2 LAW law Law - General Collection Law - General Collection No
lawdig2 LAW law-dig Law - Digests Law - Digests No
lawdigcs2 LAW law-digcs Law - Digests Compact Shelving Law - Digests Compact Shelving No
lawfwr2 LAW law-fwr Law - Faculty Workroom Law - Faculty Workroom No
lawgre2 LAW law-gre Law - Green Room Law - Green Room No
lawind2 LAW law-ind Law - Periodical Indexes Law - Periodical Indexes No
lawinre2 LAW law-indre Law - Internet Resource Internet Resource Yes
lawleg2 LAW law-leg Law - Legislative Material,  Compact Shelving Law - Legislative Material,  Compact Shelving No
lawncir2 LAW law Law - General Collection Law - General Collection No
lawper2 LAW law-per Law - Periodicals Law - Periodicals No
lawref2 LAW law-ref Law - Reference Law - Reference No
lawrefcs2 LAW law-refcs Law - Reference Compact Shelving Law - Reference Compact Shelving No
lawrep2 LAW law-rep Law - Reports Law - Reports No
lawrepcs2 LAW law-repcs Law - Reports Compact Shelving Law - Reports Compact Shelving No
lawres2 LAW law-res Law - Reserve Law - Reserve No
lawrm1752 LAW law-rm175 Law - Compact Shelving Room 175 Law - Ask at Service Desk No
lawstat2 LAW law-stat Law - Statutes Law - Statutes No
lawstatcs2 LAW law-statcs Law - Statutes Compact Shelving Law - Statues Compact Shelving No
lawvid2 LAW law-vid Law - Videos Law - Ask at Service Desk No

Music and Media Voyager to Alma to Primo Location Mapping

Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
cdrom MAIN cdrom Music and Media - CD-ROM Ask at Service Desk No
film MAIN film Music and Media - Film Ask at Service Desk No
film,desk MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
film,game MAIN film Music and Media - Film Ask at Service Desk No
film,res MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
film,sto MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
film,vid MAIN film-vid Music and Media - Video Ask at Service Desk No
ma,cass MAIN mm-cass Music and Media - Cassette Ask at Service Desk No
ma,cd MAIN mm-cd Music and Media - Compact Disc Ask at Service Desk No
ma,con MAIN mm-con Music and Media - Console Ask at Service Desk No
ma,desk MAIN mm-desk Music and Media - Desk Ask at Service Desk No
ma,kit MAIN mm-kit Music and Media - Kit Ask at Service Desk No
ma,ncscor MAIN mm-scor Music and Media - Scores Music and Media - Scores No
ma,rec MAIN mm-rec Music and Media - Vinyl Record Vinyl Record - Microforms or Ask at Service Desk No
ma,reel MAIN mm-reel Music and Media - Reel Ask at Service Desk No
ma,ref MAIN mm-ref Music and Media - Reference Music and Media - Reference No
ma,repl MAIN mm-repl Music and Media - Replacements Music and Media - Replacements Yes
ma,res MAIN mm-res Music and Media - Reserve Ask at Service Desk No
ma,scor MAIN mm-scor Music and Media - Scores Music and Media - Scores No
ma,srec MAIN mm-srec Music and Media - Small Vinyl Record Vinyl Record - Ask at Service Desk No
ma,sto MAIN mm-sto Music and Media - Storage Ask at Service Desk No
Special Collections and University Archives Voyager to Alma to Primo Location Mapping
Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
arc MAIN arc Archives Ask at Special Collections and University Archives Desk, Lower Level No
arc,circ MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
arc,ref MAIN arc-ref Archives - Reference Ask at Special Collections and University Archives Desk, Lower Level No
arc,sto MAIN arc-sto Archives - Storage Ask at Special Collections and University Archives Desk, Lower Level No
dolm MAIN sc-dolm Special Collections - Dolmen Ask at Special Collections and University Archives Desk, Lower Level No
law,spb MAIN sc-law Special Collections - Law Ask at Special Collections and University Archives Desk, Lower Level No
lawspb2 MAIN sc-law Special Collections - Law Ask at Special Collections and University Archives Desk, Lower Level No
sc MAIN sc Special Collections Ask at Special Collections and University Archives Desk, Lower Level No
sc,box MAIN sc-brd Special Collections - Broadsheets Ask at Special Collections and University Archives Desk, Lower Level No
sc,case MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,circ MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,com MAIN sc-com Special Collections - Compact Storage Ask at Special Collections and University Archives Desk, Lower Level No
sc,ova MAIN sc-ova Special Collections - Oversize 12 Ask at Special Collections and University Archives Desk, Lower Level No
sc,ovas MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,ovb MAIN sc-ovb Special Collections - Oversize 15 Ask at Special Collections and University Archives Desk, Lower Level No
sc,ovbs MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,ovc MAIN sc-ovc Special Collections - Oversize 24 Ask at Special Collections and University Archives Desk, Lower Level No
sc,ovcs MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,ovflw MAIN sc-ovflw Special Collections - Overflow Ask at Special Collections and University Archives Desk, Lower Level No
sc,ref MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
sc,sto MAIN sc-sto Special Collections - Storage Ask at Special Collections and University Archives Desk, Lower Level No
sc,sto-os MAIN sc-sto-os Special Collections - Storage Oversize Ask at Special Collections and University Archives Desk, Lower Level No
sc,the MAIN sc-the Special Collections - Thesis Ask at Special Collections and University Archives Desk, Lower Level No
sc,thes MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes
seg MAIN sc-seg Special Collections - Seghers Ask at Special Collections and University Archives Desk, Lower Level No
seg,ova MAIN sc-segova Special Collections - Seghers Oversize 12 inch Ask at Special Collections and University Archives Desk, Lower Level No
seg,ovb MAIN sc-segovb Special Collections - Seghers Oversize 15 inch Ask at Special Collections and University Archives Desk, Lower Level No

External Locations and Reading Rooms Voyager to Alma to Primo Location Mapping

Voyager Location Code Alma Library Code Alma Location Code Alma Location Name Primo Location Name Suppress from Primo
biol MAIN ext-biol Biology Reading Room Biology Reading Room No
clas MAIN ext-clas Classics Reading Room Classics Reading Room No
coun MAIN ext-coun Counselling Reading Room Counselling Reading Room No
csrs MAIN ext-csrs Centre for Studies in Religion and Society Centre for Studies in Religion and Society No
duncan MAIN ext-dunc Duncan Hospital Library Duncan Hospital Library No
fren MAIN ext-fren French Reading Room French Reading Room No
gal MAIN ext-gal Gross Anatomy Lab Gross Anatomy Lab No
germ MAIN ext-germ German Reading Room German Reading Room No
hi MAIN ext-hi Hispanic and Italian Reading Room Hispanic and Italian Reading Room Yes
ling MAIN ext-ling Linguistics Reading Room Linguistics Reading Room No
mus MAIN ext-mus School of Music Reading Room School of Music Reading Room No
orie MAIN ext-pac Pacific and Asian Studies Reading Room Pacific and Asian Studies Reading Room No
phed MAIN ext-phed Physical Education Reading Room Physical Education Reading Room No
phys MAIN ext-phys Physics Reading Room Physics Reading Room No
slav
MAIN ext-slav Slavonics Reading Room Slavonics Reading Room No
teac MAIN ext-teac Division of Learning and Teaching Support and Innovation Division of Learning and Teaching Support and Innovation No
thea MAIN ext-thea Theatre Reading Room Theatre Reading Room No
vnfc MAIN unused Unused location from migration Unavailable - Ask at Service Desk Yes

Law Library

Last revised: 2022-09-25 (GLJ)

Background:

The Diana M. Priestly Law Library is located in the Fraser Building.  The Law Library catalogue - and the technical services to support it - was once completely separate from the McPherson Library catalogue.  Following the merger of the catalogues, some Law technical services staff were reassigned and relocated to become part of the McPherson Library's technical services staff.  All order, pay, receipt, as well as cataloguing of Law material is now done by McPherson Library staff.  As of July 2022, end-processing of Law material is now done by Access Services staff at McPherson prior to routing the material to the Law Library.

Things to note:

Two separate Bib records for the same title may still exist in the merged catalogue: one with a law location, one with a main location.  Best practice going forward: one shared Bib record with two separate Holdings records for each location.

Law summarized holdings were expressed differently than main's.  Best practice going forward: use main's practice to express holdings.

New PO's, location codes, and predictive check-in records for Law had to be created after the merger of the catalogues & technical services in Voyager, and then once again with the migration from Voyager to Alma.  Refer to the [*Add link to updated Alma Location Code & Rubric Table*] ; codes beginning with "law...".

Law has several categories of material that have their own call no. schema: Law Periodicals, Law Reports, Law Digests, Law Statutes, etc.  These categories of material are shelved in separate physical locations within the Law Library.  These locations are only assigned as requested by Law Librarians.  See supervisor if any questions.

Law integrating resources (e.g. loose-leaf) are deferred to supervisor for time being.

Law barcodes almost all their material, including serials.  Always check for item records when updating serial records located in Law.  Best practice going forward: Law staff continue to barcode items as before; main barcodes only annuals and less frequently published material.  [*Policy & Law workflow to be reviewed post-Alma migration*]

Whenever possible, best practice is to align procedures so there is consistency between the libraries.

Law Library email:  lawlib@uvic.ca

Law Librarians/Reference email: lawref@uvic.ca

See the latest edition of  Cataloging Legal Literature (via HeinOnline) for guidance when describing legal literature.

Glenda / Susan

MARC Tags:

Catalogue material designated for the Law Library in accordance with the UVic RDA Workflows for monographs or serials.  Some things to note that are particular to or are exceptions for the Law Library are as follows:

035      Retain 035 local control number (035 | | | ‡9 uviclw#####) if present, as it identifies the original Law Bib# pre-Voyager merge.

040      The old MARC Organization Code that was specific for the UVic Law Library (CaBViVL) is no longer used but may still be present in old/existing Law Bib records.

591      Change to 590  (591 was once a Local Note designated specifically for Law.  Current practice: Use 590 for any Local Notes, with appropriate wording to clarify Law copy if necessary)

Classification/Call numbers:

For shelflisting law publications entered under corporate body, including conference publications: See CSM, Law and Legal Materials, General G750

If suggested LC Class number is not already present in 050, then go to K (-KZ) Class schedules (Law) to determine what it should be.

 

Notes on KE/KF:  Always use subclass KE (Law of Canada) as appropriate.  *Prior to KE being established, the Law Library used the “KF Modified” schedule (Law of the United States).  Current local practice is to use KE if there is ANY Canadian Law content within the resource.  KF is still used IF the resource is strictly pertaining to US Law only.  Investigate if any suggested class numbers are indicated in CIP data, as a possible lead.

Classify new editions using KE as appropriate.  If an older edition exists & it’s classified under older KF Modified call number, leave older edition as is; no need to reclassify older edition.

*Exception: If item is filling in a gap in the collection, and the rest of the collection is filed under KF, place ‘new’ item under KF to fill gap.

 

Notes on KI:  Effective 2017-  KI classification for “Law of Indigenous peoples” (see ClassWeb Plus)

Last revised: 2024-05-01 (GLJ)

*See the Law KI Reclassification Project on SharePoint for full background

Law Librarians may identify select titles for KI classification/reclassification that are not inherently Indigenous Law subject matter.

If reclassifying an existing title, do not re-catalogue (possible exceptions, at cataloguer's discretion)

At this time, in cases of multiple Library holdings locations, only the Law Library's copy holdings will be reclassified, and the reprocessing of call no. labels will continue to be done at Law (if the physical material was not sent to Metadata to handle directly)

*IMPORTANT: Beyond the scope of this specific project, the underlying rationale and principles are also influencing the cataloguing of newly acquired Law materials with Indigenous subject matter. If you should find yourself about to catalogue material designated for the Law Library and the material has anything to do with Indigenous or First Nations content, please pause to consider if it might be a candidate for classifying in the LC KI-KIL class schedules. In cases of doubt, consult the Law Librarians at: lawref@uvic.ca

  • Law Librarians may suggest KI classification for an item at point of ordering.  Acquisitions staff will flag this information for Metadata’s attention, likely by simply adding a brief note to the Law flag inserted in material, but they may also include other information if indicated by the Law Librarian that submitted the order.
  • There is a dedicated tray on the Law cataloguing shelf for proper routing on receipt.
  • Local practice: class resources by the Nation when possible ; if not possible (i.e. if the specific Nation is not listed within a particular class number), or if a resource applies to more than one Nation, then classify according to the region (i.e. KID for Western Canada).  When possible, prefer the classification number for the Nation or region (KID for Western Canada) over the topical classification (KIB).
  • Novels, unless a Law Librarian specifically requests otherwise, are not intended for KI classification.

 

Notes on JX/JZ:  JX is obsolete with law.  DO NOT USE.  (JZ has replaced it).  If any law books have JX call #, set aside and consult the Law Librarians at: lawref@uvic.ca

Conferences:

If any NEW conferences are received, consider cataloguing as a serial.  Do not re-catalogue past conferences that may have been catalogued as monographs.

Use conference date as date in call number in most instances, except when the conference is not considered to be the creator, per the Library of Congress Classification and Shelflisting Manual, Table on Conferences, Congresses, Meetings, Etc., Table G230:

https://www.loc.gov/aba/publications/FreeCSM/G230.pdf

Last revised: 2023-03-02 (SF)

Law Holdings record:

852 $b : Library in Alma = 'LAW' (not 'MAIN').

852 $c : Location in Alma - open form editor and select appropriate Law location code from drop-down menu.

See Alma Location Code & Rubric Table for complete list (with details) of all law locations. See supervisor with any questions.

Note: the location "law-res" is assigned by Reserve staff only (and only used as a temporary location)

 

With migration to Alma:

Ordering, receiving and processing of items for the law library will now (generally) follow the same procedure as items for the main library.

Note that items are still gutter stamped with the UVic Law gutter stamp (processed by Access staff) and  "UVIC - Priestly" barcodes may still be used.

Refer to the [*Add link to updated Alma Location Code & Rubric Table*] ; codes beginning with "law...". ; See supervisor if any questions.

Here are some example Law location codes and rubrics:  (disregard double spacing)

law

Law

Call #

Year

law-ref

            Law

            Ref

            Call #

            Year

law-refcs

Law-CS

Ref

Call #

Year

law-fwr

Law

FWR

Call #

Year

law-rm175

Law-CS

Rm175

Call #

Year

Law Serials - General:

Click here for Law serials check-in & processing

 

Law Digests Schema:

Outline of Law Digests Schema

PDF located here: W:\LTEC\Cataloguing\Law Library

Print version located in Law Library:  Z695.1 L3P742

 

Law Reports Classification Schema:

Outline of Law Reports classification schema

PDF located here:  W:\LTEC\Cataloguing\Law Library

Print version located in the Law Library: Z695.1 L3P74

See also Law reports: listed by jurisdiction / Priestly Law Library Z675 L2U72 1990

Last revised: 2023-09-25 (GLJ)

 

Law Room A116  (includes Law Reserve)

Previously known as Law Room 171 or Reserve, Law Room A116 is located next to the Law Loan Desk and houses Law's high-use physical resources. Material located here is intended for short term loan. Law course reserve material is also located in this room, but a separate location code of "law-res" is now used and course reserve items are situated as a separate subset within the room, on reserve-labelled shelving. *Only Reserve staff assign the location of "law-res" to items.
(for information only: Alma location code: law-res*; location name: Law-Reserve Room A116; External name: Law Room A116 -- Reserve  *As of Sept.2022, only Course Reserves staff assign the location of "law-res" to items)

 

Note: With the migration to Alma and the centralization of course reserves processing via the Scholarly Communication (& Reserves, Research Repository) and Copyright office, this room is no longer considered a reserve room and all references within our Law records to items as "on reserve" will be deleted (initially on an encounter basis only).
 

Assigning items Room A116 location: permanent or temporary?

Serials and Monographs: Assign law - general collection - as the permanent location (or assign permanent location so it matches that of existing items/editions).  Law staff will update the temporary location information as items are moved in and out of this location. It is assumed that when a new edition is received, it will be assigned the temporary location of Room A116 and the previous edition will be moved to sit with earlier issues or editions. The note "LATEST EDITION IN RmA116" will be added to both the receiving note in the POL and the shelving instruction note in |x of field 852 in the holdings record. Law staff will process the physical material to reflect the temporary location. (Best practice re: flagging items for  temporary location as RmA116 still to be confirmed.)

Possible exception: "Latest issue only retained" items are assigned room A116 as a permanent location. (To be confirmed; see supervisor as necessary.)

Loose leaf materials (integrating resources): Loose leaf materials located in room A116 should be assigned a permanent location of room A116. Include the rubric Law RmA116 in the call number when labeling binders and updates.

Note: Staff and patrons may continue to notice inconsistencies in the labeling, processing and the location of material situated in this room as records are updated and physical reprocessing is completed.

Note: As per email message from EN 3/23: current BC and Canadian federal annotated acts to be located in RmA116 temporarily then transferred to law general collection when replaced by a newer edition.

Law ReservePlace all newly catalogued (or shelf-ready) Rush Reserve material in the labelled tray in front of Inba's office (Rm248).  Metadata scan in as Cataloguing-Done before placing in Reserves tray.  For more information, see the Reserve tab of the Mearns-Mcpherson Library section further below.

2023-

When a new record is required for a continuing order (due to c/t, format, etc.):

Metadata:

  • creates new records for new title
  • updates records for old title
  • moves the POL from old title to new record (POL > change bib reference; holdings of new title > associate a POL)
  • Confirm both titles now appear as "ordered items" within the POL
  • updates receiving notes as necessary
  • advises orders@uvic.ca as an FYI

Past practice of  Acquisitions staff closing old POL and creating a new POL for the new title is no longer followed. See Metadata or Acquisitions supervisor with any questions.

 

Draft 11/23/sf

Monographs kept up-to-date with supplements:

Because the law is always changing, some law monographs (treatises) are kept up-to-date with regular (often cumulative) supplements. Standing orders for this type of material also include new editions as published. Always watch for new editions and update records accordingly. Each new edition typically requires a new record. These standing orders currently have a POL type of Print Journal- Subscription.

  • Catalogue new edition. Create holdings and item record(s)
  • Supplements: Do not create items or barcode supplements if they are superseded. See the supplement itself regarding retention. If superseded, add to supplements 867 summarized holdings statement |a Latest issue only retained (In Alma, 867  |z does not display in Primo as of 11/23.)
  • "Close" the bibliographic record; update holdings of the previous edition as necessary
  • Items with a circulating location (i.e. law - general collection) should have an item policy of nocirc (or book-ncir, a pre-merge law specific item policy still in used and migrated to new system)
  • Within POL: change bib reference to new edition
  • Update POL receiving notes as necessary (i.e. call number, location, etc.)
  • Advise orders@uvic.ca that POL is now linked to new edition. Include new MMS ID
  • Call number: Always consult ClassWeb to confirm and class/cutter accordingly.

See "The new Wigmore : a treatise on evidence : expert evidence" as an example.

As of 11/23, Law has a best practice of retaining previous editions and the editions' last cumulative supplement. These sit in law's general stacks.

For an example: See POL 278395-uvicdb, The new Wigmore : a treatise on evidence

Mearns-McPherson Library

See the format instructions for how to catalogue music scores, sound recordings, and video recordings.

See the processing instructions for information on physical handling.

Note that the music collection, including monographs and serials, was once located in a separate physical location called Music & Audio (and later Music & Media) within the McPherson Library. Most M-MT classed monographs and serials still have an "ma" holdings location, though they have now been integrated into the main stacks. (With Alma update: ma location changed to main location?)

 

Laura - music scores and sound recordings

Location Use For
mm,cd CDs - both musical and nonmusical
mm,cass Cassettes
mm,rec LPs- 12 inch disc
mm,srec LPs - smaller than 12 inch disc
 
   

 

 

 

Last revised: 2023-09-25 (GLJ)

Reserve:

In 2021, Course Reserves staff physically relocated from the Main Loan Desk to sit within Rm260 to be part of the Copyright and Scholarly Communications team under Collection Management Services.  While all Course Reserves material (including Law Reserves material) is now processed within Rm260, the physical Course Reserves collection continues to be shelved separately:

  • The Main Reserves collection is located in the Main Library, situated in the Access Services area on the main floor.
  • The Law Course Reserves collection is located In the Law Library, shelved as a small subset within Law Room A116, which is located next to the Law Loan Desk.  (for information only: Alma location code: law-res*; location name: Law-Reserve Room A116; External name: Law Room A116 -- Reserve  *As of Sept.2022, only Course Reserves staff assign the location of "law-res" to items)

 

Rush Reserve material:  Place all newly catalogued (or shelf-ready) Rush Reserve material in the labelled tray in front of Inba's office (Rm248).  Reserves staff will collect from the tray and handle the end-processing for Reserve.  This includes Law Reserve material – Reserves staff will place completed Law Reserve material in the Rush/Priority tray once they’ve handled the Law Course Reserves part of the workflow.  Access Services staff will collect all contents from the Rush/Priority tray at the same time as they collect the end-processing truck.  Access Services staff will sort through all material, handle the end-processing as needed, and they will then divert any Law Rush/Priority material to a separate Law pick-up tray for Law staff to collect during their daily pick-up rounds.

 

 

 

 

Last revised: 2023-11-14 (GLJ)

Basement Compact Shelving (BCS):

Located here are all Z classed material; some oversized material, national union catalogues, all HA741-HA743 Stats Can material; some monographic material with a temporary location of "basement compact shelving"; serial runs and other material that could not be accommodated elsewhere, etc.

For all material located in BCS that is not classed in 'Z':
- Holdings location code = main-sto
- Affix a blue dot on or near the call number label.
  The blue dot acts as a rubric for material located in BCS that is not classed in 'Z'.

For material in 'Z' classification:
- Holdings location code = main (not main-sto)
- Do NOT affix a blue dot to Z classed material

Items ordered for the "tec" location are meant to support the work of librarians and staff working in the Technical Services area of the library. The bulk of this tec material is physically located within the Technical Services area on shelving outside the office of Head, Metadata. On occasion, items are ordered for this location, but are then routed to a librarian or staff situated in another area of the library. Current best practice is to add a non public note to field 852 of the holdings record indicating with whom or where the item is routed or situated. Items located in "tec" should always be suppressed, labelled FOR USE IN LIBRARY ONLY and coded with the item type of "nocirc".

Glenda

Reference: May 2022- "Ref" as a physical and holdings/item location is currently in transition. Material with a holdings location of "Ref" is currently located in Basement Compact Shelving. This  physical "Ref" location in BCS is temporary and the records have not been updated in anyway to reflect this. Follow signage in Basement Compact Shelving to locate the physical material. Route all "Ref" material to a Metadata supervisor.

Ready Reference: As of May 2022, its physical location is situated outside of the librarian "on duty" office on the main floor in the maps and atlases area.

Its rubric is "Ref". Current practice is to affix a "Ready Ref" label to all material located in here. (A small red dot was once affixed to the call number of ready reference designated material. This "red dot" was incorporated into the label when use of the red dot ceased.)

 

Glenda/Susan

Curriculum Collection

Background:

The Curriculum Library was previously its own separate branch located in the MacLaurin Building.  The branch was later closed, and the Curriculum Collection has now been absorbed as a designated section within the Main Collection, on the 2nd floor of the Mearns-McPherson Library.  All resources designated for the Curriculum Collection are classified using the Dewey Decimal Classification (DDC) System.

Overview:
General Information: breakdown of grades/levels (often depends on school districts/locations)

  • Grades 1-3 (Primary)
  • Grades 4-6 or 7 (Elementary)
  • Grades 6-8 or 7-9 (Middle School)
  • Grades 9-12 or 10-12 (Secondary)

 

The Curriculum Collection includes a wide variety of material including books, oversize, kits, CDs, DVDs, Videos and Serials. See below for some details regarding the various formats that are particular to this collection.

Books   Last revised: 2024-02-29 GLJ
(includes graphic novels, levelled readers, picture books)

  • Received and barcoded by Acquisitions staff, a Curriculum flag is tucked in, and the material is placed on the Curric labelled shelves for Metadata cataloguing. Dust jackets will remain with Curric items as they might have additional information to be added to the bibliographic record (e.g. literary awards).
  • Barcode affixed to cover, not dust jacket. 
  • Dust jackets are later recycled/discarded by Metadata cataloguer
  • Call number label affixed by cataloguer
  • Material scanned in as Cataloguing-Done and then placed on the end-processing truck for Access Services to collect and complete (tattle-taping and stamping). No pre-sorting necessary; Curriculum material will be noticeable by the presence of rubric “CURRIC” on the call number label and Dewey call number; Access Services/Stack Maintenance staff will sort before shelving as usual.
  • Material shelved in Curriculum section at McPherson
  • Locations: 
Material Location Item Type
All Curric books except levelled readers curr book
Levelled readers curr-er book
Quick Reference curr-ref book
*Choose Item Policy = "3 day reserve item"
which displays in Primo as "3 Days Loan"
Oversize - includes Big Books and oversize kits curr-over book

Curriculum Collection books with accompanying material - see Items with Supplementary Material

Last revised: 2024-03-01 (GLJ)

Background:

The Curriculum Collection Quick Reference section consists of a range of shelves that currently sit at the end of the overall Curriculum collection on the 2nd floor.  This Quick Reference sub-collection once existed in its own separate area of what used to be the Curriculum Library branch, and when that closed and the material moved to McPherson, it was kept in the Reserves area behind the main loan desk.  When the Reserves area was reduced, the Curric Quick Ref material moved to where it is now.

Per discussion with subject librarian Pia Russell in Feb. 2024, this sub-collection is to remain as-is in its current location.  (There may be future consideration to possibly move this material elsewhere.)  She would also like for these items to be allowed to circulate, but on 3-day loan only.

Pre-existing Curric Quick Ref material does not have rubric of "Quick-Ref" appearing on call number label, but instead has a neon green label "Quick Reference" plus a blue label "3-day loan".  New material added to this sub-collection will not have either of these labels.  We will instead rely on the Primo display as well as the new call number rubric of "Quick-Ref".

 

Procedure Feb. 2024 onwards:

  • Received and barcoded as normal by Acquisitions staff, with a Curriculum flag noting that it is for "Quick Ref", placed on the Curric labelled shelves for Metadata cataloguing.  Not rush per se, but give priority over other Curric material.
  • Metadata catalogues as normal, following the usual Curric material procedures, with the following exceptions:
    • Ensure Holdings location code = curr-ref
      (displays in Primo as "Curriculum Collection - Quick Reference"
    • Material Type = book, but choose/ensure Item Policy = "3 day reserve item"
      (displays in Primo as "3 Days Loan")
    • Call number label affixed by cataloguer, ensuring the rubric = CURRIC Quick-Ref  [DDC call no.]
  • Material scanned in as Cataloguing-Done and then placed on the end-processing truck for Access Services to collect and complete (tattle-taping and stamping).

 

Last revised: 2022-06-27 (GLJ)
 
Big Books and Oversize Kits
 
  • If Big Books or kits arrive, catalogue as normal
  • The resource is given a location of curr and item type of book or kit, as appropriate
  • The rubric on the call number label should be “BIG BOOK” for books and “OVERSIZE” for kits
  • Send material to Music and Media for tattle taping and stamping.
  • The Big Books and Oversize kits will be routed to the appropriate location by stacks staff. The Big Books will the located in the Curriculum Oversize section.
  • Add ‘650 – 0 $a Big book  [*Confirm this should be 655 nowadays?*]

See 2642899 for an example  [*Update with MMS ID post-Alma*]

  • Holdings for Big Books should be

852 1/ $b MAIN $c curr $k BIG $h --- $i ---   [*Confirm this is correct position for $k?*]

  •  Verso t.p. should be  
BIG BOOK
             CURRIC
             Call #
Kits and Realia
(real life objects: flash cards, playing cards, blocks, stackable objects, etc.)
 
  • Material received in Acquisitions (barcoding decisions made on a case by case basis)
  • Catalogued as they are currently
  • Location of “curr-kit” and item type of “kit” to be used
  • Due to the unpredictable nature of these, we will determine on case by case basis how material is to be barcoded, tattle taped, stamped, call number printed, etc.
  • Generally speaking, the processor will print out all necessary labels and send to the Music & Media desk for final processing
  • Music & Media will decide how it should be housed based on its judgement
  • samples of kits– 2289524, 2289527
CDs/DVDs /Videos
 
  • Received and barcoded by Acquisitions and treated exactly like other Music & Media material.
  • For DVDs, we need to know the performance rights associated with the object. This is investigated in Acquisitions and treated like other Music & Media resources
  • Material goes to cataloguer with primary responsibility for Curric Collection cataloguing   [*Policy/workflow review: perhaps should go to visual resources cataloguer first?*]
  • Catalogue as normally would : use Dewey and use Curric. locations
FORMAT LOCATION ITEM TYPE
CD curr-cd cd
DVD curr-video video
Videocassettes curr-video video
  • Cataloguer adds performance rights notes to the bibliographic record
  • After it is catalogued, pass it on to music or visual resources cataloguer to ensure the special format aspect has been catalogued correctly
  • It will be processed similar to other Music & Media material (including spine labels and performance rights labels)
Serials designated for the Curriculum Collection are treated like other serials in McPherson.  The cataloguing is done by Serials staff, although they may wish to consult with the Curriculum Collection cataloguer or Metadata supervisor with regard to assigning a call number using the Dewey Decimal Classification (DDC) System.
MARC Fields
008/22 Target Audience

a - Preschool. intended for preschool children, approximate ages 0-5 years
b -  Primary, intended for children, approximate ages 6-8 years; Kindergarten through third grade
c - Pre-adolescent, intended for young people, approximate ages 9-13 years; elementary and junior high (grades 4 through 8)
d - Adolescent, intended for young people, approximate ages 14-17 year; secondary (senior high or grades 9 through 12)
e - Adult
j - Juvenile, intended for use by children and young people, approximate ages 0-15.  Used when one does not want to more specifically code for the juvenile target audience

If an accurate Target Audience encoding is already present, leave as is

Do not add to teacher’s guides

082

Dewey Decimal Classification Number

082  04 $a 510 $2 23

Only include base DDC number

Add $2 to indicate Dewey edition number 

385 Audience Characteristics

385 00 $m Educational level group: $n edu $a Fourth grade students $2 lcdgt

Do not add 385.

Do not delete from copy.

505 Formatted Contents Note

Do not add 505 if there is a 520 summary note containing most of the information.

Do not delete from copy. 

520 Summary

As per LC-PCC PS 7.10, summarization of content is a CORE element for LC for fiction intended for children. The 520 should be in the language of cataloguing (English) and not the language of the book.

520 // $a When Eugenides' bragging lands him in prison, Gen's only hope for freedom lies in joining a quest to steal a legendary object.

If the source of the summary is known, add $c Assigning source

520 // $a "Do You Wonder? is a witty but profound match-up of gorgeous art to open-ended questions. Questions range from funny, everyday observations to big questions of the universe. It is a collection of endless possibilities that can be read again and again with new discoveries each time."-- $c Provided by publisher.

521 Intended Audience

Information about the intended audience and/or intellectual level of the material is given in a note in the 521 field (target audience note) provided this information is available from the work itself.

First Indicator values:
blank - audience (generates display constant "Audience:")
0 - reading grade level
1 - interest age level
2 - interest grade level

521 1/ $a Ages 7 and up.

521 2/ Grade level: 1.7.

586 Awards Note

Add 586 field for information on awards associated with item. Field is repeated for each occurrence of an award.

586 // $a Newbery Honor Book, 1980.
586 // $a Caldecott Honor Book, 1979.
586 // $a John Newbery Medal for the most distinguished contribution to American literature for children, 1951.
650 Subject Headings

Do not use second indicator 1 (LC subject headings for children's literature).

Instead, check if heading is valid in LCSH. 

If equivalent is found, switch second indicator to 0 (Library of Congress Subject Headings)

655 Genre Headings

Add the following genre heading for books geared to encourage reading, specifically reluctant readers:

655 /7 $a High interest-low vocabulary books. $2 lcgft

856 Electronic Location and Access

Retain 856s for lesson plans and for resources that supplement the item.

Do not retain 856s for table of contents, summaries, etc.

Last revised: 2022-06-27 (GLJ)

Holdings Records

Curric Holdings records should be coded:

  • 852 $b : Library in Alma = 'MAIN'.
  • 852 $c : Location in Alma - open form editor and select appropriate Curric location code from drop-down menu.

For locations, refer to the Mearns-McPherson Library Locations in Alma table  and use codes beginning with "curr" ; See supervisor if any questions.

  • Construct the 852 in the holdings record using Curric locations and notes indicated in the overview above:
    • 852 1/  $b MAIN $c [curr location code] $h [DDC number] $i [cutter & year]
  • Big Books go in the Curric oversize location and also have "BIG" in the $k
    • 852 1/ $b MAIN $c curr-over $k BIG $h 784.4 $i A39 2013
  • see the DDC Call Numbers section on the next tab for more information on classification/shelflisting decisions

DDC Call Numbers  Last revised: 2023-08-21 (LD)

WebDewey - use DDC 23

Commonly Used DDC call numbers in the Curriculum Collection
292 Classical religion (Greek and Roman religion)

324.971

Canadian politics
372.4 Phonics (elementary) (primary and elementary readers)
372.6 Literature related, teaching through drama
394.2 Christmas, celebrations … (Use 823 if it tells a story)   
398.2 Folk tales, fairy tales and modernized versions of folk tales and fairy tales (use 823 for adaptations and retelling of tales in comic book/graphic form)
423 Dictionaries, thesaurus
421.1 Alphabet books (use 823 if it tells a story) [legacy call number was 423.2]
428.6 Secondary readers
438 German
440.A1
All French Language Material
  • Historically, all French language material was classed in section 440-448.6
  • As of May 1, 2023, all French language material will be classed as follows:
    • 440.A1 [cutter by authorized access point] [year]
  • When an author (or agent) writes multiple books, use:
    •  440.A1 [cutter by authorized access point] [cutter by title] [year]
  • French translations will also be classed in this section
  • If the copy in hand is a new edition, new volume, or duplicate copy, use the existing 440 DDC call number 
468 Spanish
468.6 Spanish fiction and poetry
513.2 Counting books (elementary) (use 823 if book tells a story)
634.9 Forests, rainforests, rainforest ecology, etc. (NOTE: continue placing them here for now, even though not technically always correct – ie: rainforest ecology should be 577.34 - ignore that for now – Pia consulted – May 2015)
709.24 Biographies of artists (painters, etc., Emily Carr for example)
792

Performing drama, activities

792.07 Education, research in drama
822 Plays
821 Poetry
823
English fiction, picture books, graphic novels
Double cutter with the author first, title second.
If the graphic novel is an adaptation of another’s work, class under the adaptor’s name. Example: 9940261943807291
823.008 Collections of short stories by multiple authors *(including aboriginal collections)
971 History & geography - Canada
Translations
  • Books written in English and then translated into other languages are classed with the English edition. Cutter for the translation as per the translation table found in the Library of Congress Classification and Shelflisting Manual - G150.
    • Note that not all languages are represented on this table. In these cases,  follow the instructions found on CSM G150, page 5, section 3. Languages not listed. 
      • Inuktituk - use x158
  • The exception is for French language translations. These will all be classed at 440.A1 (see above for more details)

If book is catalogued for Main Stacks - use LCC instead of DDC

  • PZ – children’s fiction books
  • PN – books about children’s books (criticisms, etc.) 
B.C. Historical Textbooks (Curriculum Collection)
[Last revised:  July 29, 2019 - MW/GLJ]
  • The Curriculum Library has a collection of old textbooks that were used in the province of British Columbia in the early 20th century. These textbooks are in the process of being digitized and added to the University of Victoria’s Internet Archive collection. A catalogue record will also be added to our Voyager database.
  • The Digitization Unit scans each book and sends the file into the Internet Archive.  The title of the book and the Internet Archive URL are entered into an Excel spreadsheet.
  • The book is then sent to Cataloguing.
  • **Exceptions to the workflow: (May 2018) - Pia will sometimes request that existing items in our collection be changed to “Historical Texts.”  There is already an existing bibliographic record but books are not yet digitized or on the spreadsheet.  In this case, follow steps 3 – 8 of workflow, amending as needed.  Change call number as needed. If item has existing barcode on cover or in book, scratch it out. Give item new barcode on p-slip inserted in book.
Workflow (cataloguing scanned book)
  • Open Excel spreadsheet at W: > LTEC > Cataloguing > Internet Archive > IA urls.xlsx
  • Choose Historical Texts from the tabs along the bottom. Choose book from spreadsheet list, and open link.
  • Check for a bibliographic record in Voyager and usual sources. There is no need to change the record to RDA if an existing bibliographic record already exists in Voyager. Make a copy and use this copy to catalogue Historical Text.  If none exist, create original.
  • Catalogue book.
*reminder note: Older texts often say, for example, on verso of title page, a variation of the following: “Entered according to Act of the Parliament of Canada, in the year one thousand eight hundred and eighty-seven, by THE COPP, CLARK COMPANY, LIMITED, Toronto, Ontario, in the Office of the Minister of Agriculture.” This statement is the copyright date. They will often have a different date on the title page (for example, 1890) – this is the publication date (1890), and the date which is entered on the holdings record.
  • Add notes:
590   ‡a  BC Historical School Textbooks.
  • If there is a bookplate add a second 590 note. If it is a UVIC bookplate, don’t add.
590   ‡a  Bookplate: Provincial Library & Archives, Victoria, B.C. 
  • Create a holdings record:
852 ‡b curr,hist ‡h … ‡i … (include date)
  • Holdings 008:  code “g” in 008 “method of acquisition” if item was a gift or was discarded from another library.
    • Do not code “g” in holdings of electronic digitized version of holdings record.
  • Write call number on upper left of acid-free paper slip.  Rubric is CURRIC. All call numbers should include date.  Attach barcode vertically to the upper right of the slip, as pictured here:
Image
  • Create an item record.  The permanent location code in the holdings record = curr,hist which corresponds to the permanent location in the item record:
Perm. Loc. = Curric, historical
Item type = nocirc
 

**If book is a Historical Text that has not yet been digitized, end procedure here. Attach note to indicate book is not yet digitized. Give book to Shelley to put in Gifts room on appropriate shelf.  (Nov. 18, 2018 – Pia)

 

**If book has been digitized and is listed on spreadsheet, continue with the following steps:

  • Add barcode number to Excel spreadsheet. 
  • Highlight the appropriate line on the Excel spreadsheet in yellow to indicate that the title has been done. 
  • Construct a second bibliographic record for the digital e-book, following the steps below:
 
Cataloguing the digital e-book 
  • Once the print book has been catalogued, any digitized BC Historical School Textbook needs a second (e-book) bibliographic record.  An appropriate OCLC record can be used, if one exists.  Otherwise, make a copy of our bibliographic record, and amend the record to indicate an e-resource as follows:
LDR Cataloging form =  i: ISBD punctuation included
006 Computer File 
           Form of Item = o: Online
           Type of File = d: Document
007 Electronic Resource 
           Specific Material Designation = r: Remote
           Color = m: Mixed
           Dimension = n: Not applicable
           Sound on Medium = _ : No sound (silent)
           Image Bit Depth = ---: Unknown
           All other 007 fields can be coded as the last element on the dropdown list:
                                           : No attempt to code
008 Form of item = o: Online
035 Remove 035 fields
040
Add ‡b eng and ‡e rda (if not present already)
           If an electronic version from OCLC is brought in to Voyager, leave 040 as is.
           If copying from existing print version in Voyager, replace 040 with ‡a CaBViV ‡b eng and ‡e rda ‡c CaBViV
300 ‡a 1 online resource (158 pages) : ‡b illustrations (do not add dimensions)
336 ‡a text ‡2 rdacontent
337 ‡a computer ‡2 rdamedia
338 ‡a online resource ‡2 rdacarrier
590 Add, as appropriate:
     590  ‡a  BC Historical School Textbooks.  (add to every electronic historical text bibliographic record)
     590  ‡a  Bookplate: Provincial Library & Archives, Victoria, B.C.  (only if appropriate)
     590  ‡a  Contributed to the Internet Archive by the University of Victoria Libraries.  (Only add to digital record)
6XX *Take out FAST fields, as they normally wouldn’t be kept in an original record.*
856

Add the URL (from the spreadsheet) to an 856 field.  Test link to be certain it directs to the correct item on Internet Archive.

856  4 0  ‡u (copy and paste URL from spreadsheet)

  • Create a Holdings record:     
852  8  ‡b inre ‡h ELECTRONIC 
Do not code 008 “g” 

Last revised: 2022-10-18 (LD)

B.C. Historical Textbooks Transferred to Special Collections

The Education Librarian selects the B.C. Historical Textbooks that will be transferred to the Special Collections.- Overflow (sc-ovflw) location.

The selected books will be brought to Metadata to update the location and loan policy for each item.

NOTE: The "Circulation Desk Operator, Mearns-McPherson Desk" Fulfillment user role is required to update the location.

Follow these steps:

  1. Change your physical location to: Mearns-McPherson Library – Mearns-McPherson Desk

  1. Use: Fulfillment > Scan In Items > Change Item Information
    1. Set up Change Item Information as follows:
      1. Change Type: Permanent
      2. Item Policy: sc-ncir
      3. Location: Special Collections – Overflow
      4. Select Check Requests
    2. Scan item barcode (ensure curser is in the “Scan item barcode” field)

    1. Ensure that all scanned details are correct and that the changes have been applied to the correct book

 

  1. Pencil in location (in parentheses) and call number on the upper right hand corner of the inside back coverGo to the next plain page if the page is too dark or if it is a decorative page.
(sc),ovflw
372.8
M46
1955
  1. Leave all flags in the book
  2. Next book, start at step 2, Fulfillment > Scan In Items > Change Item Information,
    1. Remove existing barcode from the "Scan item barcode" field
    2. Scan in new barcode
  3. Complete steps 3 and 4
  4. Repeat until all locations have been updated

 

Reading series and teacher’s guides
 
Checklist for Readings Series for Curriculum Library
  • Use location code curr,er 
  • See examples bib: 2622168 and auth: 491199
  • Check 372.4 for various general reading series
  • 008/22 - Code "j" (Juvenile) for readers (do not code "j" for teacher's guides)
  • Add 520 if available.
  • Add a 521 for grade level.
  • When the book clearly states it has activities for teachers to do (teaching their class), add “650  - 0 $a  Activity programs in education.” AND 650 _0 $a Creative activities and seat work. (these should always be applied in tandem)
Call Numbers - Reading Series
  • For large reading series where there is one author for many books, double Cutter:

Example: 428.62 / F47M26  (F47 for Ferris, M26 for Mailbox)

  • If need to catalogue by numbers (as in double cutter) use A__ (see bib 2852912 for reference).  Can also go lower than A2 if fits better (like A15, A16, A17, etc.)
  • “12” applied at end of call number (ex. 372.4/R43512) indicates accompanying material to set, as in teacher’s information texts
  • “.07” applied at end of call number generally means material is educational
Textbooks, Teacher’s Editions, Workbooks
  • *check 513.J__ for examples     
  • Text comes first in holdings, then teacher’s edition is __12 then other materials after (worksheets, etc.).
  • Teacher key is often ending in __14
  • Student workbook often ends in __13 (check samples)
Are you cataloguing multiple copies on the same bibliographic record when the pagings are different?
  • Add a 590 indicating that the copies differ.
  • 590 $a Library’s copy 2 has larger font size and thus has 119 pages.
Is the material related to Indigenous Education?
  • Treat it as a rush.
Is the item an atlas?
  • See Bib 3248505 as an example of how the record differs. Leader ‘type of record’ changes to ‘e’ – printed cartographic material. Ensure that the 007 and 008 are appropriately encoded.
 

 

[ Legacy policy: Is the item you’re cataloguing a binder that has been split up into its constituent pieces?
  • Add the following note:
  • 590 //  $a Library's copies have been disassembled and rebound as separate units. 
  • Any material not listed as a “chapter” in the contents becomes chapter 0.’
  • See examples 1812380 and 2496284.]

Indigenous Material

Many Curriculum books received for the collection are in Indigenous languages, in particular, Inuktitut. These books may have text in Indigenous syllabics or romanized characters, English or French to name a few. They also may be translations, have multiple languages in one book or even be published in multiple versions such as paperback, hardback and/or board book. Sometimes there is very little copy available for this material and the only information available might be found on the publisher's website. All of these characteristics combined make this material complex and challenging to catalogue.

Helpful information for cataloguing these books is available in the LibGuide. Refer to the following sections:

Formats > Monographs > Translations

General Cataloguing > Bibliographic > Classification

NOTE: Class French Indigenous titles in 440.A1

For access to virtual keyboards see: Formats > Non-English Language Material > Indigenous languages

Formats > Monographs > Subject Cataloguing

If the title is in Indigenous syllabics (for example Inuktitut), also add the Alternate Graphic Representation (field 880). Note that the Latin characters are entered into the 245 field and the syllabics are entered as the Alternate Graphic Representation.

Use a virtual keyboard to enter the syllabics by copying and pasting the syllabics from the virtual keyboard into the bibliographic field. It may also be necessary to use a syllabics converter to convert the syllabics into Latin characters.

  • Enter 245 with the Latin characters
  • Click on the 245 field, go to: Editing Actions > Add Alternate Graphic Representation > Latin
  • Enter syllabics into linked field using the same indicators and subfields as for the 245.
245 10 $a Allanngguaq / $c titiraqtuq Suulumuuni Ava ; titiqtugaqtuq Hui Lim.
       10 $a ᐊᓪᓚᖖᒍᐊᕐᒃ / $c ᑎᑎᕋᕐᒃ ᓲᓗᒨᓂ ᐊᕙ ; ᑎᑎᕋᕐᒃᑐᒐᕐᒃᑐᕐᒃ ᕼᐅᐃ ᓕᒻ.

 

Examples

Special Collections

Special Collections

Enhanced bibliographic description will be added to the following categories of Special Collections material:

  • Books published/printed earlier than 1910

  • ​Incunabula (produced prior to 1501)

  • Rare and/or limited edition books

  • One of a kind books (i.e. artists’ books)

  • Books with unusual and/or special characteristics (i.e. author’s autograph, bookplate)

  • Books identified by Associate Director of Special Collections

Enhanced bibliographic description may include applying Descriptive Cataloguing of Rare Materials (RDA Edition) and/or the RBMS Controlled Vocabulary for Rare Materials Cataloging. Refer to the specific sections of the LibGuide for more details.

How to tie a book with cotton twill tape:

  • Use only one piece of twill tape
  • Tie the bow on the fore-edge or on the top edge of the book. This will ensure that the book is as flat as possible and that the bow will not cause any damage to the books sitting beside it on the shelf. 

Paper Terms:

Provenance Evidence:

Printing and Publishing:

DCRMR: Descriptive Cataloging of Rare Materials (RDA Edition)

Use full DCRMR in addition to RDA for the following categories of Special Collections material:

  • Books published/printed earlier than 1910

  • ​Incunabula (produced prior to 1501)

  • Rare and/or limited edition books

  • One of a kind books (i.e. artists’ books)

  • Books with unusual and/or special characteristics (i.e. author’s autograph, bookplate)

  • Books identified by Associate Director of Special Collections

If records are full-level DCRMR records, cataloguing source will include both rda and dcrmr, LDR/17 will be left blank and LDR/18 will be coded i.

040 // $a CaBViV $b eng $e rda $e dcrmr $c CaBViV
LDR/17 = [blank] (full level)
LDR/18 = i (ISBD punctuation)

Older records in the catalogue might have the cataloguing source of $e dcrmb. Do not use this code as it is for the older version of DCRM: DCRM (Books).

NOTE: It is not required that all records be full-level DCRMR records. If only select DCRMR rules are followed, do not add $e dcrmr to the 040.

 

DCRMR Bibliographic Description

Last revised: 20234-04-22 (LD)

Note: The following refers to DCRMR rules that vary from RDA. Be sure to follow RDA as per usual for the other elements. 

 

0.1 - Data provenance

0.1.21.1 Base the description on the item in hand.

0.1.22.1 If describing an examplar of a manifestation known to be imperfect (e.g., lacking pages), and details of a perfect (or more perfect) copy can be determined, base the description on the perfect copy. Do not use square brackets ... Cite the source ... Make an item-level note (use field 590) describing the imperfection of the item in hand if considered important.

0.4 - Transcription (including punctuation, capitalization, etc.)

0.4.05.1 DCRMR follows the option in RDA Toolkit: Transcription Guidelines to provide its own transcription standard. Transcribe information in the form and order in which it is presented in the resource ...

DCRMR MARC21 DESCRIPTION
A1 LDR/17 Encoding level - leave blank for full level
A1 LDR/18 Descriptive cataloging form - i (ISBD punctuation included)
A2 040

Full-level DCRMR - Apply the code rda followed by dcrmr to records for resources cataloged at full level.

040 // $a CaBViV $b eng $e rda $e dcrmr $c CaBViV

1.21.3

1.23.3

2.21

245 

Title proper, other title information, statement of responsibility - Transcribe in the form and order in which it is presented on the preferred source of information ...

245 10 $a Critique generale de l'Histoire du calvinisme de Mr. Maimbourg.

245 13 $a An inquiry into the human mind : |$b on the principles of common sense / $c by Thomas Reid, D.D. Late Professor of Philosophy in King's College, Aberdeen, and now Professor of Moral Philosophy in the University of Glasgow.

5.2 264

Publication statement - Transcribe the Publication statement in the form and order in which it is presented on the preferred source of information ...

5.2.34 Determine if resource bears statements relating to both publication and to distribution or manufacture, determine whether or not the statements are grammatically separable.

264 /1 $a Dublin : $b Printed for Alexander Ewing, in Dame-Street, $c MDCCLXIV [1764]

264 /1 $a London : $b Printed for A. Millar, London, and A. Kincaid, and J. Bell, Edinburgh, $c MDCCLXV [1765]

5.23.3.1 264 $c

Date of publication - Transcribe dates of publication in the form and order in which they are presented on the preferred source of information ... Include the day and month in present.

5.23.3.2 Transcribe words and phrases such as “in the year” and “anno”.

5.23.31.1 Roman numerals. If the date appears in roman numerals, transcribe the date as it appears. Retain punctuation but omit internal spaces (see Transcription, 0.4.34 and Transcription, 0.4.42.3). Supply the year in arabic numerals in square brackets. Include the day and month, if present, following the pattern: day, month, year.

264 /1 $a a Ville-Franche : $b Chez Pierre Le Blanc, $c MDCLXXXII [1682]

6.21.3 300 $a

Extent - Record every leaf in the volume or other physical unit as issued by the publisher, including leaves of text, leaves of plates, and blank leaves. Do not record leaves added as part of the binding or the binding itself.

6.21.421.2 Record the complete number of pages, leaves, or columns in accordance with the terminology suggested by the volume (or other physical unit) itself. For a volume with leaves numbered on both sides, or with leaves unnumbered and printed on both sides, record the extent in pages. If the leaves are numbered on one side but printed on both sides, record the numbering as leaves.

Follow 6.21.4225 for unnumbered pages or leaves: record unnumbered pages or leaves by enclosing the total number in the sequence within square brackets.

300 // $a [16], 339, [1] pages

300 // $a iv, [40], 328 pages

300 // $a [60], 524, 731-966, 49, [43] pages, [1] leaf of plates

300 // $a xviii, [1], 12-361, [15] pages

300 // $a xiv, 15-640, [16] pages, [23] leaves of plates

6.29.3 340

Bibliographic format - For hand-press publications, record the bibliographic format of the manifestation whenever the format can be determined.

340 // $m 4to $2 rdabf

1.29.31.1 588

Note on title proper - Always include a note on the source of the title proper if it is taken from a source other than the preferred source of information.

588 // $a Title from colophon.

6.32.3.3 500

Type of binding - If considered important, include details of publisher-issued bindings that are common to all copies of an edition or issue.

500 // Toy book cut in the shape of a giraffe.

9.3.35 500

Limitation statements - Add the statement of limitation in a note, preferably in quoted form. If there is additional information, include as much as considered important in the note. (Note that the actual copy number of the item being catalogued is included in a 590 note.)

500 // "250 copies printed"--preface.

500 // "300 copies set in monotype Janson and printed letterpress on Frankfurt cream paper by Patrick Reagh & Vance Gerry, Los Angeles, California, June, 1981"--colophon.

9.41.35 563

Binding information - Describe item-specific bindings if considered important. Because this binding information is specific to the item in our collection, include $5 CaBViV at the end. 

If there is more than one Special Collections copy or if there is a copy in the Main collection, preface the note with "Special Collections copy #".

563 // $a Bound in brown leather; spine has raised bands with gilt ornamentation and lettering. $5 CaBViV

563 // $a Bound in brown leather with tooled gilt decorations on covers and spines; enclosed in slipcase; decorated endpapers match decorative pattern on slipcase. $5 CaBViV

563 // $a Bound in brown leather; spine has evidence of gilt ornamentation and lettering. ‡5 CaBViV

9.41.33 590

Provenance evidence - Record physical evidence of provenance on the item if considered important ,,, More detailed descriptions of provenance evidence might include such additional features as exact transcriptions of autographs, inscriptions, bookplates, stamps, shelfmarks, etc.

If there is more than one Special Collections copy or if there is a copy in the Main collection, preface the note with "Special Collections copy #".

590 // $a Special Collections copy 2 has autograph: L.C. Bouvier.

590 // $a Has bookplate: Robert G. Weyant, Ph.D., Ex Libris.

9.4.3 590

Note on item - Make a note for any special features of the item when they are considered important. Notes may also refer to marginalia, damage, missing pages, limited copies published, etc. 

Also use the 590 field to indicate the presence of enclosures/ephemera that are found in the book. Examples include: clippings, letters, promotional material or business cards from publishers, etc.

If there is more than one Special Collections copy or if there is a copy in the Main collection, preface the note with "Special Collections copy #".

590 // $a Special Collections copy is No. 13. With original dustjacket.

590 // $a Front and back boards are loose.

590 // $a Author's obituary (New York times, 5/28/87) laid in.

590 // $a Copy number 253 of 300 copies.

 

Last revised: 2023-02-10 (LD)

RBMS Controlled Vocabulary for Rare Materials Cataloging 

Background

The RBMS Controlled Vocabulary for Rare Materials Cataloging (RBMS CVRMC) is maintained by the Controlled Vocabularies Editorial Group (CVEG), a committee of the Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries (ACRL), a division of the American Libraries Association (ALA). RBMS CVRMC is a standardized vocabulary for the description of rare books by form, genre, and/or other physical characteristics including binding, paper, printing and publishing evidence, provenance evidence, and type evidence. These characteristics are of particular interest to some researchers and will aid in the discoverability of the unique and special aspects of the Special Collections rare book collection. 

Use of the RBMS Controlled Vocabulary

The RBMS Controlled Vocabulary will be applied for the following types of Special Collections printed materials:
-    Books published/printed earlier than 1910
-    Rare and/or limited edition books
-    One of a kind books (i.e. artists’ books)
-    Books with unusual and/or special characteristics (i.e. author’s autograph, bookplate)
-    Books identified by Associate Director of Special Collections

NOTE: Apply terms as appropriate and only if readily ascertainable.
  • Hierarchical view of the vocabulary is available. See: https://id.loc.gov/vocabulary/rbmscv.html
  • All terms are 655 #7
  • All terms use source code ‡2 rbmscv
  • Also add ‡2 CaBViV if the term is applicable only to our copy
  • Do not subdivide terms
  • Examples:
    • 655 #7 ‡a Books of hours. ‡2 rbmscv
    • 655 #7 ‡a Emblem books. ‡2 rbmscv
    • 655 #7 ‡a Gilt edges. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a British marbled papers. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a Miniature books. ‡2 rbmscv 
    • 655 #7 ‡a Privately published books. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a Autographs. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a Bookplates. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a Old Style types. ‡2 rbmscv ‡5 CaBViV
    • 655 #7 ‡a Black letter types. ‡2 rbmscv ‡5 CaBViV

Examples:

Field 561 - Gifts, Purchased or Transferred Note

All Special Collections records must have a 561 gifts, purchased or transferred note 

***Always use the "Enhance the Record" function to add a 561 field; do not simply copy & paste from the examples below, as the latter will result in improper character encoding and therefore improper display of characters & text in Primo***

Note: For University Archives gifts, use field 590.

Gifts Note:  

561 1# $a Gift of [xxx xxx], 20xx. $5 CaBViV

  • In Alma: Editing Actions > Enhance the Record > Choose Normalization Type: aUVic - Add 561 Note > Ok
    • Update note with donor information and year
    • 561  1# $a Gift of Gordon Fulton, 2021. $5 CaBViV
  • If the gift is anonymous:
    • 561 1# $a Gift of anonymous donor, 2020. $5 CaBViV   
  • If two items on a record need to be distinguished, add $3 Special Collections copy:
    • 561 1# $3 Special Collections copy: $a Gift of Robert Youds, 2019. $5 CaBViV 

Purchased Note:

561 1# $a Purchased from [xxxx] on the [xxxx] Fund, 20xx. $5 CaBViV  

  • Acquisitions will add the 561 into the provisional acquisitions record 
    • In Alma: Editing Actions > Enhance the Record > Choose Normalization Type: aUVic - Add 561 Purchased Note for SC > Ok
    • Update note with vendor information and year
    • 561 1# $a Purchased from Cambridge Rare Books on the Special Collections Fund, 2022. $5 CaBViV
  • If necessary, use $3 to indicate which copy/volume the 561 applies to.
    • 561 1# $3 Special Collections Storage: vol. 34; $a Purchased from World of Rare Books on the Special Collections Fund, 2019. $5 CaBViV

For Standing orders: See the bibliographic record of the DAR. Here you will find a field 561 with appropriate gift note.

  • Access the DAR via the POL number (Search > Order lines > PO Line)
  • Click on the title to view the MARC bibliographic record DAR
  • Copy/paste the entire 561 field into the record for the title in hand

 

Transferred Note:

  • Add field 561 for items transferred from the Main collection:
    • 561 1# $a Transferred from general collection, 2020. $5 CaBViV   

 

Purchases for Special Collections and University Archives

  1. Single Item
  • Acquisitions will add the 561 to the records for SC purchased items 
  • The item record will be linked to the POL
    • Do not include the PO # in the holdings 852 $x (this was an old Voyager practice)
  • Acquisitions will include the POL # on the flag
  • Acquisitions will not barcode the item
  1. Multiple Items Received on a Dummy Acquisitions Record (DAR)
  • Acquisitions will create a DAR when a collection of items are ordered from one vendor
  • Acquisitions will not create individual records for each item
  • Instead, Metadata will create the records for each item
  • Metadata will add the 561 found in the DAR to each bibliographic record
  • Metadata will add the POL for the DAR to each item record
  • Metadata will add the "Receiving date" to each item record
    • Do not include the PO # in the holdings 852 $x (this was an old Voyager practice)

For more information about DARs, refer to the Receipt - DUMMY ACQUISITIONS RECORDs section

Example: Hotam Press Collection, POL-637, MMS ID: 9957676335007291

How to Search in Alma by POL Number

  • Do not search for the PO #
  • Alma POLs always start with POL-[number]
    • Example: POL-637
  • POLs that have migrated from Voyager have the suffix "uvicdb"
    • Example: 647-uvicdb

 

Item Records and Barcodes

  • As of October. 24, 2022, SCUA books will have items records and barcodes added via acid-free Identa strips
    • Only newly purchased and recently catalogued gift items will be barcoded
      • This includes monographs, annuals and serials issued less frequently than annual

    • Items already in the collection will not be retrospectively barcoded, except in the case of multiple copies in the same location on one Holdings record (see below)
    • Cataloguers will place Identa strips inside each book
      • One side will have the barcode
      • The other side will have the call number
    • Duplicate copies in the same location will have only one Holdings record.
      • Item records will be numbered [Copy ID] 1, 2, etc.
      • The cataloguer will create an item record for the existing copy in the collection and will send SCUA the barcoded identa strip 
      • It is no longer necessary to add $t to the 852
  • Refer also to Items Field Guide - SCUA
  • Follow Items - Scan In Items
  • Follow "Items Ready for Pick Up" procedure found below

 

Processing

  • Pencil in location (in parentheses) and call number on the upper right hand corner of the inside back cover
(sc)
PR
5299
.S7
J35
1899
  • Go to the next plain page if the page is too dark or if it is a decorative page
  • If uncertain about where to write the call number, write on paper slip and leave in the item
  • For small items, pamphlets, etc. which cannot stand alone or might be lost or damaged, write the call number where possible.  Put the item in the appropriate sized archival envelope and print the call number.  Affix the call number label to the upper left corner of the envelope.
  • Tie damaged items with cotton tape

Locations

  • See also the SCUA Locations in Alma section
  • With regard to potentially oversized material, SC’s locations cannot always be consistently applied; SCUA staff make the final decision, and have the capability to amend holdings data as required.
  • As a general rule, apply this rubric table:
sc Max. Height: 32 cm Max. Depth: 22 cm Rubric: (sc)
sc-ova Max. Height: 39 cm Max. Depth: 30 cm Rubric: (sc),ova
sc-ovb Max. Height: 51 cm Max. Depth: 38 cm Rubric: (sc),ovb
sc-ovc Greater than 63 x 57 cm   Rubric: (sc),ovc

Items Ready for Pick Up

  • SCUA pick up shelves are located in the first bay of the SC backlog in room 260
  • NOTE: Only those items that have completed a final step of being scanned in a 2nd time by designated Metadata staff to remove the "Transit for Reshelving" status should be placed on the SCUA pick up shelves.
    • i.e. cataloguer Scan in as "Done - Yes", then place on metal shelf in Maggie's cubicle; Maggie (or designated back-up) completes final step of Scan in to clear the item for reshelving, and then places on SCUA pick up shelves
  • If item is fragile or cannot stand up, lay the item flat on the pick up shelf
  • Items that are rare, extremely fragile or of high value will be stored in the locked SCUA filing cabinet (middle shelf) until pick up. 
    • i.e. cataloguer Scan in as "Done - Yes", wait while Maggie (or back-up) immediately completes final Scan in step, then cataloguer places item inside the locked SCUA cabinet
  • There is a supply of reusable plastic pam boxes and file folders located at the bottom of SCUA pick up bay that may be helpful when transporting smaller/thinner items

Last revised: 2022-10-24 (LD)

ESTC (ENGLISH SHORT TITLE CATALOGUE)

The British Library's English Short Title Catalogue (ESTC) is a union catalogue recording holdings for more than 2,000 libraries world-wide. It covers monograph and serial letterpress items that are:

  • published between 1473 and 1800
  • mainly, but not exclusively, in English
  • published mainly in the British Isles and North America
  • from the collections of the British Library and over 2,000 other libraries

When cataloging a book published before 1801, search for the item in the ESTC database.

Compare the pagination, publisher, publication date, notes, etc. in order to determine if the item in hand matches the ESTC record.

If a matching record is found, add the ESTC Citation number to the bibliographic record in the 510 field.

  • 510 4_ ‡a ESTC, ‡c T62594

Do not include leading zeros in the ESTC number. Example: record ESTC R019768 as: 510 4_ ‡a ESTC, ‡c R19768

Add a pink ESTC flag to the item to indicate to SC that there is an ESTC number in the record. Do not write the ESTC number on the flag.

SC will add UVic holdings to ESTC.

SC will let Metadata know if the ESTC number in the bibliographic record needs to be updated.

Example:

Manuscripts

AMREMM (Descriptive cataloging of ancient, medieval, Renaissance, and early modern manuscripts)  - Used primarily for describing manuscripts of pre-modern, scriptorium era. There is also a copy located in: TEC Z695.5 P37 2003

DCRM(MSS) - Provides guidelines and instructions for the description of individual textual manuscripts. The term "manuscript" includes unpublished textual items.

  • Manuscripts are unique items, and though facsimile reprints of manuscripts are sometimes available, can necessitate original cataloging.
  • Acquisitions often provides a printed auction description of the item; and the auction site may still be available online for copy and paste of such details. 
  • Be sure to include alternative titles and spellings of same, and sufficient subject headings to provide multiple access points.
  • Manuscripts are similar to books in general but may require a different method of entering information in the 300 field (especially if using the AMREMM standard). 
  • Manuscripts require a more extensive description.  Make sure all names, places etc. are traced and that there are sufficient subject headings to provide multiple access points. 
  • Add a 650 Manuscripts [etc] – Specimens and a 655 Specimens.
  • Early manuscripts often have archaic abbreviations (also called brevigraphs). For more information refer to this article: A briefing on brevigraphs, those strange shapes in early printed texts (posted September 14, 2021, author Erin Blake, Folger Shakespeare Library)

Examples:

UVic Fragmentarium Collection

"Fragmentarium enables libraries, collectors, researchers and students to publish images of medieval manuscript fragments, allowing them to catalogue, describe, transcribe, assemble and re-use them." -- fragmentarium.ms/

Students enrolled in Dr. Adrienne Williams Boyarin's ENGL 503 "Introduction to Manuscript Studies and Archival Methods" course each work on a project to add manuscript fragments found in Special Collections to the UVic Fragmentarium collection. Some of the manuscript fragments are based on descriptions found in Vault; while others describe manuscript fragments that have been used as part of the binding in books that are located in the physical collection. In the latter cases, the link to Fragmentarium is included in the bibliographic record. As well, the following fields are added to the Alma record:

563 // |a Bound in manuscript fragments. |5 CaBViV

655 /7 |a Manuscript waste. |2 rbmscv |5 CaBViV

856 42  |3 [Title in Fragmentarium] |u [URL]

Example: 856 42 |3 Missal - fragment |u https://fragmentarium.ms/searchresult/overview/F-couj

susan to help

Transgender Archives

If indicated on the gift flag, add: 996 // $a Transgender Archives collection. $5 CaBViV

Retrievals from Special Collections

  • Send details of retrieval to scua1@uvic.ca
  • scua1@uvic.ca will be monitored by SCUA staff who are on back-up/retrievals
  • You will receive an email from scua1@uvic.ca when your request is ready for pick up in the Reading Room
  • When picking up a request, you will be asked to sign or initial a pre-filled yellow slip (printed material) or a pre-filled white permission to borrow form (archival materials)
  • Return the item to the Reading Room when you are finished with it
  • If the request is urgent, call local 8257

Refer to the Curriculum section of the Libguide.

Follow the procedure found in the Bound With Titles section of the LibGuide

Specific instructions for Special Collections bound withs:

  • 563 Binding information: only add this note to the host bibliographic record
  • 561 Gift Note: add to host bibliographic record and to all constituent unit bibliographic records
  • 655 Genre Heading: add to host bibliographic record and to all constituent unit bibliographic records
    • 655 /7 $a Sammelbands. $2 rbmscv $5 CaBViV

Note the difference between these two RBMS Controlled Vocabulary terms:

  • Sammelbands 
    • Use for bound volumes made up of separately produced works bound together for an owner.

    • For volumes made up of previously published pamphlets, reissued, usually with a collective title page, use Nonce collections.

    • 655 /7 $a Sammelbands. $2 rbmscv $5 CaBViV

  • Nonce collections

    • Use for volumes made up of previously published pamphlets reissued, usually with a collective title page.

    • For volumes bound together for an owner, use Sammelbands.

    • 655 /7 $a Nonce collections. $2 rbmscv $5 CaBViV

University Archives

Field 590 - Gift Note

Add field 590 if indicated on the gift flag.

  • Example: 590 // $a Gift of Allan Antliff for anarchist studies.

Field 590 is not added to UA purchased items.

UVic Publications

In the past, all UVic publications were classified in LE3 Vxxx. This often created long cutter numbers, particularly with the second cutter, since they were cuttered by main entry (which was usually University of Victoria …).

Around 2002, the policy was changed so that publications are now being classified in the subject area rather than in LE3 (i.e. Centre on Aging bulletin classified in the “Aging” classification range) -- from Document written by SJ/2012, Classification & Cuttering of Serials

(Policy confirmed October 2016 via email exchange with Jane Morrison, Associate University Archivist.)

UVic Public Lecture Series - Visual Recordings Last revised: 2023-12-20 (GLJ)

Public lectures are delivered periodically at UVic covering a range of general interest topics. With the permission of the lecturer, UVic Television Services records each lecture. One copy is burned to a DVD and sent to Metadata in batches.  If there is more than one format, we get a hard copy (disc) of each format. When the videos arrive in Metadata, they are arranged by date and given the next accession number for that year. Each years number sequence begins at no. 001.

Video files are also uploaded into UVicSpace > UVic Lectures

Discs are sent to University Archives:

  • A brief record for each DVD title is made
  • No subject headings are assigned
  • Classed as a set with the appropriate call number as shown in the table below
 Title of Lecture Series  Call number
 David and Dorothy Lam lectures (DL)  AS42 V5D3 [date] no.
 Distinguished professor lectures (DP)  AS42 V5D5 [date] no.
 Humanities Centre lectures (HU)  AS42 V5H8 [date] no.
 John Albert Hall lectures (JA)  AS42 V5J6 [date] no.
 Lansdowne lectures (LL)  AS42 V5L3 [date] no.
 President's distinguished lectures (PD)  AS42 V5P7 [date] no.
 Provost's lectures (PL)  AS42 V5P72 [date] no.
 Public lecture (University of Victoria (B.C.)) (OT)            AS42 V5P8 [date] no.
 Distinguished women scholars lectures (WS)  AS42 V5W6 [date] no.

Lansdowne Lectures Bibliographic Record

  • Create record using template: UVic Lansdowne Lectures
  • Update the following MARC fields
MARC Field Update Example
008

Add year in 008/7-10

(Year of lecture, as written on disc. These will be left as Type of date/Publication status(6) = s-Single known date/Probable date)

2019
090 Year and number - Browse Shelf Listing to determine the next number 090 // ‡a AS42 ‡b V5L3 2019 no. 015
100 Add speaker name 100 1/ ‡a  Lamba, Rinku, ‡e speaker.
245

Add title

(Title should match what appears in UVicSpace; disregard typically shortened form of title written on disc itself; do not add 246 variant title. DO apply $b-Remainder of title subfield whenever applicable. Do NOT add $c-Statement of responsibility)

245 14 ‡a The meaning(s) of religion in India.
500 Add Department name 500 // ‡a Presented by the Religious Studies Program.
500 Add month, day, year of lecture 500 // ‡a Lecture given at the University of Victoria, March 14, 2019.
710

Add Department name

(Department acronym can be found as part of filename in UVicSpace as well as written on disc itself, however, if in doubt re. full department name, search in UVic's "Find a service or department" directory)

710 2/ ‡a University of Victoria (B.C.). ‡b Religion, Culture and Society Program.
830 Add year of lecture 830 /0 ‡a Lansdowne lectures. ‡f 2019.

Holdings Record

Create holdings using template: UVic Video - MAIN/arc-sto 

  • Include the year and number
    • The number should have 3 digits, (e.g. no. 001)
  • Note that up to March 2019, two formats of the recording were received: DVD and MP4
    • For DVDs, a lowercase "d" was added to the end of the number
    • For MP4s, the suffix MP$ was added
  • After March 2019, only one copy has been received and it can be difficult to determine what format it is.
    • As of December 14, 2023, do NOT append a lowercase "d" or "MP4" to the number, (e.g. no. 001). Even if the disc may indicate what format it is (e.g. "MP4"), do not change any part of the Bib description.
  • All copies go to location arc-sto
  • Example: 852 0/ $b MAIN $c arc-sto $h AS42 $i V5L3 2020 no. 004 

If necessary, add an 866:

  • Include an 866 if there are accompanying notes:
    • Example: 866 /0 $8 0 $a video; notes.

Item Record

  • Add item record
    • Material type: DVD
    • Item policy: sc-ncir  (applies to arc location as well)
    • Scan in barcode

 

Processing Procedures

  • Attach barcode to the top centre of the envelope
  • Print the call number label and place it on the upper right corner of the envelope
  • Scan in item as "done"
  • Place on metal shelf  in Maggie's cubicle
  • Maggie (or designated back-up) completes final scan-in step and then places item on University Archives pick up shelf

 

Retrievals from University Archives

  • Send details of retrieval to scua1@uvic.ca
  • scua1@uvic.ca will be monitored by SCUA staff who are on back-up/retrievals
  • You will receive an email from scua1@uvic.ca when your request is ready for pick up in the Reading Room
  • When picking up a request, you will be asked to sign or initial a pre-filled yellow slip (printed material) or a pre-filled white permission to borrow form (archival materials)
  • Return the item to the Reading Room when you are finished with it
  • If the request is urgent, call local 8257

External Locations and Reading Rooms

Karen D. to assist bringing over content from old LibGuide except VNFC

[Done as of Apr 25/22 KD]

Procedure created: 2016-08-11
  • For each book identified as CSRS “Found in Translation Collection” material:
  • Add a 590 field: 590 |a Found in Translation Collection.
  • There are no bookplates for the Found in Translation Collection
  • Retain dust jackets
  • Location code in the Holdings record = csrs
  • Write call number on inside back cover (or on page previous if there is decoration or dark color paper on inside back cover). Rubric = CSRS
  • Create TWO call number labels (Location code to be included in the rubric: CSRS)
  • Affix one call number label to the book, as usual.
  • Affix the other call number label to the upper left corner of a half-size piece of blank paper.
  • Create an item record, and add a barcode. Affix the barcode to the same piece of paper as the call number label.
  • Slip the piece of paper in the book.
  • If the resource is a video recording, write the rights on the slip of paper.

Send books to the Centre for Studies in Religion and Society

Attn: Centre for Studies in Religion and Society,
Administrative Coordinator
Last revised: 2023-03-29 (GLJ)
 
We sometimes receive gift material for the CLASSICS reading room, and occasionally, they will send some new titles (which they purchase themselves) to add to their own collection.
Check each title against the catalogue to identify those titles that we already have in the library database:
  1. Any duplicate titles (same edition) will be added locations.
  2. Unique titles will be flagged for CLASSICS and be searched and catalogued as normal.
  • Location code in holdings record: ext-clas
  • NO barcode
  • NO item record
  • Rubric on verso of t.p. and on call number label: CLASSICS
  • Dust jackets are discarded/recycled (confirmed via M.Nugent email June 10, 2019)
  • Call number label* affixed in the usual place(s)
  • Gutter stamp “U of V” (to be done by cataloguer; do not place on end-processing truck)
  • NO tattle tape
  • In general, NO binding (there may be the rare exception)

    *Call number label creation:  Since there will be no barcode to scan into the label printer's barcode field, you will need to type the call number exactly how you wish it to appear (place your cursor directly into the larger field where the call number details would normally have auto-populated).  Keep in mind the new way of formatting call numbers since Alma. More information can be found here.

 

There will be no Scan In Items step for this material.  Once catalogued and processed, place the item(s) in a bubble envelope (or in a box, if several items), addressed to:

Greek and Roman Studies (CLASSICS)
c/o Secretary, Clearihue B409
 
Place the sealed package in the "Campus mail" tray (situated by pillar C-9) for Library Mailroom staff to collect.

Last revised: 2019-10-07 (GLJ)
These books are part of a collection located at the Cowichan District Hospital Library in Duncan, BC.  These resources support the Duncan (Cowichan Valley) Integrated Clinical Clerkship (ICC) Program and should NOT display in our Libraries’ OPAC.  The location code: duncan (location name: Duncan Hospital Library) does not appear as a limit in OPAC.
Acquisitions staff will insert a green “Duncan Hospital Library” flag and place the item on the “Rush” shelf across from Dean’s office.  Unless specifically noted, they are not deemed to be true “Rush” items, but rather to be treated as higher priority.
 

Cataloguing

  • Catalogue as any other book. 
  • Add note to Bib:  590 _ _ |a Expanded Medical Program.
  • If added copy/location, then use:  590 _ _ |a Duncan copy: Expanded Medical Program
  • Location code in Holdings record:  duncan
  • If the book is unique (i.e., there is no other copy), then suppress both the Bib record and the Holdings record.  If the book is an added location, then suppress only the “duncan” Holdings record.
  • DO NOT BARCODE. (no item record)
  • Rubric on verso title page and call no. label:  DUNCAN
DUNCAN
RG107.5
U4D68
2012
  • NOTE re. Call number label creation:  Since there won’t be a barcode to scan in the label printer window, keep the Holdings record up in the Cataloguing module, go to the label printer window, and click on the “Get # from cat client instead” button (upper right corner of label printer window). The printer software will find the Holdings record, and take the call number from there.  Note, however, that the “duncan” Holdings record will need to be temporarily unsuppressed in order for this function to work.  Remember to suppress the “duncan” Holdings record again, afterward.

Processing (to be completed by Cataloguer)

  • These books receive minimal processing as follows:
    • Gutter stamp with the usual UVic “U of V” stamp
    • Affix call number label to the spine
    • NO tattle tape is required as the Hospital does not have a sensor system
    • NO barcode is required as the Hospital does not sign out the material and does not have access to the Library database
  • Leave completed, processed items on the processing table with their green “Duncan Hospital Library” flags and notify Kathy Mercer (kmercer@uvic.ca local 8254).  Kathy will arrange for pick-up and delivery to the Duncan (Cowichan) Hospital, as well as notify the subject selector that the material has been delivered. (Kathy will remove the green flags for re-use, but likes for them to remain in the books while awaiting pick-up, as visual confirmation

 

Last revised: 2024-05-09 (GLJ) 

Background:  Since 2019, the Victoria Native Friendship Centre (VNFC) Bruce Parisian Library creates and manages their own collection using LibraryThing/TinyCat.  UVic Libraries no longer maintains records for VNFC's collection within our catalogue, however, we do continue to provide support with classification and shelflisting for VNFC.  As the VNFC collection is classified using the Dewey Decimal Classification (DDC) System, this work is typically performed by Metadata staff with responsibility for (or experience with) our own Curriculum Collection.

 

Instructions for assigning call numbers for the

Victoria Native Friendship Centre (VNFC) Bruce Parisian Library

 

  1. ***See master document on Metadata SharePoint for login & password information***
  1. Click on the “Your books” tab from the top menu bar.
  2. Click on the folder icon in upper left corner (which may say “All collections” or possibly whichever folder was last used by VNFC staff) and from the drop-down menu, select “NEEDS CAT# ASSIGNED”.
  3. You should now see the list of items needing call numbers.  (Note: It is possible for the folder to be empty as well, so don’t be alarmed if you don’t see any titles at all.) 
    1. Click on column header “Entry date” to sort the items into chronological order based on when VNFC staff entered them into their catalogue* (start by working on the oldest items first).
      *Note that there may occasionally be some items that VNFC staff have returned to the queue, requesting a change of call number assignment – see the “Private comments” column for their notes.  Proceed with the usual procedure below.
    2. Click on column header “Other call number system” to bring those without call numbers to the top of the list (initially, this entire column would be blank/empty).

Workflow tip (optional):  Print out the list of items needing call numbers.  This way, those covering the same subjects can be easily seen at a glance, and can most likely be assigned similar call numbers.  Write these call numbers in pencil on the printed page.  Return to the list on LibraryThing to check that the call numbers slot into the Bruce Parisian library catalogue.  (Follow shelflisting instructions in Step 6.)  Do they fit with the surrounding books, or do they need adjustments?  Decide this, and fix if necessary, then carry on with Step 5.

  1. Start with the first title on the list (once sorted by “Entry date”).  Click on the pencil icon at the far right hand side of the title to “edit book”.  You will now be in Edit mode, and you will be taken to the page where you can edit all details – UVic need only be involved with editing the “Classification” section.

NOTE:  Before you proceed any further, confirm there are no other copies in VNFC’s catalogue.  Check for a section called “Your Other Editions” about halfway down the page.  It will not be listed if there are no other copies.  However, if you DO notice this section, then notify VNFC staff via email.  They have instructions for adding additional copies to the collection themselves.  Otherwise, proceed to Step 6.

  1. Scroll down to the “Classification” section a little more than halfway down the page.  Any LC classification or Dewey classification that may be present is for informational purposes only (likely noticed/recorded by VNFC staff from CIP information).  Once you have determined which Dewey classification you will assign, record that call number in the “Other call number” field.

NOTE:  You can shelflist for the VNFC collection using LibraryThing – go to the folder “All collections” to view the entire catalogue list, sort by “Other call number system” and navigate to the call number you would like to assign.  You can also try the “Search your library” function in upper right corner – enter the class number only to browse just that part of the collection.

  1. Once you have recorded the call number in the “Other call number” field, scroll to either the top or the bottom of the screen and click on “Save”.  The call number should now display in the “Other call number system” column for that title.
  2. Proceed to the next title on the list and repeat.

 

Additional Tips & Information:

The public side of VNFC’s catalogue (TinyCat) is available at:  https://www.librarycat.org/lib/vnfc

VNFC Bruce Parisian Library email:  library@vnfc.ca

There is not much information in the LibraryThing catalogue that VNFC uses, as to which call number to choose.  It may help to search for the book in our UVic Libraries catalogue first, to see if there is already a Dewey call number assigned, and use that.  Also check OCLC to see what other libraries have assigned.

 

The following is a breakdown of the common call numbers and general categories used for the VNFC Library:

Common call numbers: Victoria Native Friendship Centre Library (updated May 2024)

299.7           Religion

305.897       Social customs (Indigenous peoples--North America)

306.44         Indigenous languages (studies on)

323.1197     Government relations (Indigenous peoples--North America)

346.71         Land claims (Indigenous peoples--Canada)

362.7           Child welfare

364.3           Indigenous justice (crime)

371.829       Residential schools (for schools for specific groups of students – education of students by ethnic & national origin)

371.97         Education and residential schools (Social sciences – Education – teachers,    methods & discipline – Education of special classes – by racial, ethnic or national origin) -- *Breakdowns from chart of Melvil Decimal System at “LibraryThing.com/mds.5”

398.2           Folklore

428.62         New literates / Adult learners

497              Indigenous languages

615.5           Naturopathy

615.8           Folk medicine / Traditional medicine

704.03         Art (general)

709.24         Artist biography

709.7           Art (North America)

709.71         Art (Canada)

709.73         Art (U.S.)

730.92         Individual sculptors, carvers

731              Sculpture, carving, masks, totem poles

812              Plays written in English by an Indigenous author and/or about Indigenous content

820              Literature (history and criticism)

820.8           Literature (general collections)

821              Poetry

822              Drama

823              Used for biography or criticism of fiction authors in the VNFC library system

823.008       Collections of short stories by multiple authors

824              Essays

824.008       Essays with more than one author

827              Humor

917.1           Canada (description and travel)

917.11         British Columbia (description and travel)

970.004       Indigenous peoples--North America (including Pacific Northwest if covers Canada and U.S.)

971.004       Indigenous peoples--Canada (Do not divide by provinces)

971.1           British Columbia (history)

971.9           Alaska / Arctic / Inuit

972.004       Mexico / Central America

973.004       Indigenous peoples--United States (Do not divide by states)

980s            South America

 

Place biographies with their subject areas.

Do not divide Indigenous peoples by provinces or states.

For Indigenous peoples outside North America, use country/history subdivisions. (e.g. Australia – 994)

 

Fiction books:

FIC (and first 3 letters of author’s name) - Novels and short stories

JP  (and first 3 letters of author’s name) - Junior picture books (usually pre-school or board books.)

 

DVDs, streaming video, etc.

Class in subject areas.

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This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.