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UVic Library Search Help

Tips for using the Library Search interface at the University of Victoria Libraries.

Citing a Source

There are currently seven citation styles to choose from when exporting your source details. These include:

  • APA (7th edition)
  • MLA (9th edition) 
  • MLA (8th edition)
  • IEEE
  • Chicago/Turabian (17th edition)
  • Harvard
  • Vancouver

To generate a source citation from your list of search results, click the three-dot icon located in the top right of each brief record from the results page after conducting a search.

Screenshot points to the three-dot menu located at the top-right corner of a record preview on the results page

Clicking the three-dot icon will reveal a number of citation style and management options pictured in the following image. 
Choose the "Citation" option, select your preferred citation style, and copy the citation generated into your reference list. 

Screenshot of citation button, located at the bottom of the record information window, which appears after clicking the three-dot menu shown in the above image

Export: Citation Managers

Library Search supports quick citation exports via RIS files into citation mangers such as EndNote, Zotero, Mendeley, or any other citation manager. This can be done by selecting the Export RIS option from the same three-dot menu shown above.

Screenshot pointing to the Export RIS button, found on the right side of the menu that opens below the record description after selecting the three-dot menu

RIS is a bibliographic citation file saved in a format developed by Research Information Systems or RIS. 

Citations can also be exported as BibTeX file and imported into citation managers including EndNote, Zotero, Mendeley, and others - this feature is also included under the three-dot menu.

Screenshot points to Export BIBTEX button, found in the middle-right of the three-dot menu items at the bottom of the record preview

BibTeX is a bibliographic citation format which is often used with the LaTeX document preparation system. Though BibTeX is compatible with most citation managers, exporting citations as a RIS file may be more reliable as it is more standardized. 

Visit the Citation management at UVic: Compare tools page to identify the different features available in the various citation managers and determine which is the best option for you. 

Export a Group of Citations

Library Search also supports citation exporting in groups of two or more. To export more than one citation at a time, save your sources to My Favourites. Then select each item you would like to export individually by placing a check mark to the left of the record or create a group by choosing one of your labels from the right side as highlighted in the following image.

Screenshot of the My Favourites page, with the first few records selected, as demonstrated by the circled checkboxes to the left of each record summary

Next, locate the three-dot icon to access your export options.

Screenshot of the My Favourites page, pointing to the three-dot menu found at the top page-level menu, to the right

Then choose Export RIS (note that Export BibTeX is also available).

Screenshot of the My Favourites page with the three-dot menu opened, pointing to the Export RIS option to the right

Finally, bypass the "encoding" feature (unless you have a preferred electronic standard) and select Download. The Download option will save your group of citations in the RIS format in the location you choose. If you are not able to find the file, check your computer's Downloads folder. 

Screenshot of the Export RIS option selected, with an arrow that skips passed the Encodingdrop-down menu displayed below and points directly to the Download button

Items can also be exported in bulk to Excel. This option can be found in the same menu as above. Select "Export to Excel," which is the first option in this menu. Click on File Type to specify the format in which the spreadsheet will be downloaded - you can choose between XLSX and CSV. Click the Download button to have this file saved locally to your computer. 

Screenshot shows same menu with "Export to Excel", the option to the far left of the menu, selected. Underneath, "Select File" is also highlighted, followed by the "Download" button below.

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This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.