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UVicSpace Guidelines

Information about using the University of Victoria's institutional repository, UVicSpace

Checking publisher permissions

Publishers usually allow self-archiving of a scholarly work in an institutional repository. Limitations may exist on what version of a scholarly work you are allowed to upload (e.g., Published Version, Accepted Manuscript/Post-Print, or Submitted/Pre-Print version), and when you are allowed to upload it (i.e., after an embargo). An infographic of the article publishing process: A journal article's publication process starts with rounds of drating and informal feedback. Once this is done, it becomes a preprint, also known as a work in progress and the submitted version. This can always be shared in a green OA repository at anytime. After it is submitted to the journal, peer review and author corrections happen, it becomes a postprint or Author-accepted manuscript (AAM). This version an always be shared in a green OA repository after accepted it is accepted by the journal (sometimes aftern embargo). Next the AAM is copy-edited, typest and formatted, becoming the Published version. This is also known as the version of record, and can be a PDF/HTML/XML/DOI from the journal. This can usually only be shared if published by a gold OA or hybrid journal.

Consider using the Canadian Author Addendum to Publication Agreement to secure self-archiving rights (if they don't already exist in the publication agreement) when your future articles are accepted for publication.

Some points to consider include:

  • Open Access (OA) journal articles: If your work is published under any of the six Creative Commons licenses, you can upload it to UVicSpace.
     
  • Non-OA journal articles: Check Sherpa Romeo, shareyourpaper.org, or the journal's website to see if the publisher allows for self-archiving of the post-print/Author Accepted Manuscript version (see image on right).
     
  • Book chapters: Review your contributor’s agreement to determine whether you have permission to upload a post-print version of your chapter to UVicSpace.
     
  • Co-authors: Ensure that co-authors have given permission for the scholarly work to be uploaded.

Contact us at uvicspacehelp@uvic.ca for assistance determining what you can upload.

Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.