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UVicSpace Guidelines

Information about using the University of Victoria's institutional repository, UVicSpace

Begin your submission

Complete the submission form following the guidelines below. Title and Date of issue are required fields, but you can leave the others blank if they're not applicable.

  1. Go to dspace.library.uvic.ca.

  2. Log In.

  3. On the left sidebar, click New → Item → the Collection you have authorization to submit to.

  4. Upload your files.
    Use the browse button or drag and drop the file anywhere on the page.

  5. Complete the submission form.

  • Author: Enter last name, first name of each author in the order of their appearance on the item. Ignore the grey circle in the Last Name box and the Search and Edit buttons on the right.

  • Title (required): Enter the title of the item in sentence case.

  • Alternative Title: The item may have multiple titles, such as a translated title.

  • Date of Issue (required): Enter the copyright year of the item.

  • Publisher: Enter the publisher's name. For journal articles, use the title of the journal.

  • Citation: Enter the publication's citation in APA.

  • Series/Report No.: Enter the item's series/report number.

  • Identifiers: Select the type of identifier from the dropdown menu and then enter the identifier itself. If the identifier is a DOI, select URI from the list.

  • Department: For each UVic-affiliated author, select their department from the dropdown list. 

  • Type: Select the item's type from the dropdown menu. If the type isn't listed, select Other.

  • Language: Select the primary language for the item.

  • Keywords: Enter the item's keywords or phrases in lowercase. Click + Add more if you have more than one keyword.

  • Abstract: Copy and paste the abstract from the item. Remove any extra line breaks. The form doesn't support some special characters or formatting.

  • Sponsors: List any sponsors of the research (e.g. CIHR, NSERC, SSHRC, the B.C. Ministry of Social Development). Include the grant number.

  • Description: Enter any other descriptive information about the item.

  • Peer Review Status: For preprints and other non-peer-review items, select Unreviewed. For postprints and published articles, select Reviewed.

  • Scholarly Level: For most publications, choose Faculty. For student publications such as theses or JCURA and VKURA posters, choose Graduate or Undergraduate.

  • Upload files: If there is no embargo, label your item as open access and skip to the next step. If you need to add an embargo to your item (i.e., due to publisher permissions):
    • Click the edit icon.
      An uploaded item record in a UVicSpace submission form showing the edit icon on the right.a red box around it.
       
    • Under Access condition type, select either embargo or open access from the dropdown menu.
      If you select open access, click Save and proceed to step 22.
      If you select embargo, proceed with the following steps.

      The Access condition type dropdown menu in a UVicSpace submission form, highlighting the embargo option.
       
    • Use the calendar button in the Grant access from field to select 2 days AFTER the embargo expires.
      The Grant access from calendar pop-up in a UVicSpace submission form, showing that you can select a date by clicking it.
       
    • Click Save. You will now see a label indicating the expiry date.
      An uploaded item entry in a UVicSpace submission form, showing the embargo label on the left.
       

  • Creative Commons license: Only select a Creative Commons license if the item already has one or if it is required by the publisher. Select Creative Commons and answer the questions, after which the link to your chosen Creative Commons license will appear. Click I grant the license above.

  • Deposit license: Click I confirm the license above.

  1. Review and deposit
    Review the information you have entered for accuracy. Click + Deposit.

Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.