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Information about using the University of Victoria's institutional repository, UVicSpace

Before you deposit

  1. Create a UVicSpace account
    1. Go to
    2. Click Log In --> New user? Click here to register.
    3. Type your email address --> click Register.
    4. You should be able to log in to your account now.

  2. Get permission to submit your work to UVicSpace
    Email for permission to submit to a collection. UVicSpace admin will add you as a submitter.

  3. Check publisher permissions
    Please review Checking publisher permissions to determine what version of the article you are allowed to upload to the repository, and when you are allowed to upload it.

  4. Prepare the file
    In the file itself, you will need to indicate the conditions under which you are sharing the publication. Follow the appropriate procedure for the type of publication you are uploading:
    1. Open Access (OA) journal articles: When you download the article from the publisher’s website, the work’s Creative Commons license will usually appear automatically somewhere in the article. If you cannot find the CC license anywhere in the PDF, fill out an OA cover page and combine it with the article.
    2. Post-prints: fill out the post-print cover page and combine it with the article.
    3. Pre-prints: fill out the pre-print cover page and combine it with the article.
Additional notes on how to fill out the cover pages:
  • Faculty: list the UVic author's home faculty.
    • If the author is cross-appointed, use their primary faculty.
  • Article title: Following APA Style, use sentence case for the article title on the cover page.
  • Author(s): List the author(s) names as they appear in the article (in the same order, using initials or full names, including honorifics if applicable).
  • Publication date: If more than one publication date is associated with an article, use the copyright date that corresponds to the specific edition and issue of the journal in which the article was published.
  • Copyright statement: If a CC license has been applied, list the copyright holder and include a link to the appropriate license. If the article is being uploaded by permission of the publisher, include a statement to that effect.
  • Publication DOI: Include the DOI for the published article as a live link. If it doesn’t have a DOI, include the most stable URI or link available.
  • Citation: follow APA style.
    • For papers with more than seven authors, after the first 6 authors’ names, use an ellipsis (…) in place of the remaining author names. Then, end with the final author's name (do not place an ampersand before it):
      Pegion, K., Kirtman, B. P., Becker, E., Collins, D. C., LaJoie, E., Burgman, R., … Kim, H. (2019). The subseasonal experiment (SubX): A multimodel subseasonal prediction experiment. Bulletin of the American Meteorological Society, 100(10), 2043-2061.
    • Article number: if the journal uses article numbers rather than page numbers, use the article number in the citation where page numbers usually go.


  1. Name the file using the following convention
    e.g. glickman_jenny_JNatConserv_2023
Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.