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Information about using the University of Victoria's institutional repository, UVicSpace

Begin your submission

  1. Go to

  2. Log In

  3. On the left sidebar, click New --> Item --> ETD (Electronic Theses and Dissertations)

  4. Upload your files
    Use the browse button or drag and drop the file anywhere on the page.

  5. Authors
    Enter your last name, first name. 
    Do NOT use Search or the grey circle. These are lookup tools that, when clicked, allow you to associate the submission with an author's ORCID iD.

  6. Title
    Enter the title of your thesis.

  7. Alternative Titles
    Your thesis may have multiple titles, such as a translated title. Enter your work’s additional titles, using the + Add more button.

  8. Date of Issue
    Enter the copyright year on the title page of your thesis.

  9. Degree
    Select your degree from the dropdown menu.

  10. Language
    Select the primary language for your thesis.

  11. Keywords
    Enter your keywords or phrases. Click + Add more if you have more than one keyword.

  12. Abstract
    Copy and paste the abstract from your thesis.

  13. Bibliographic Citation
    If any part of your thesis has been published before (e.g. you published one chapter of it as a peer-reviewed journal article), enter each citation in a separate box.
    IMPORTANT: Do NOT enter your bibliography or list of citations here!

  14. Department
    Select your department from the dropdown menu.

  15. Supervisor(s)
    Enter your supervisor(s) name.

  16. Rights
    Select Available to the World Wide Web.

  17. Scholarly Level
    Select Graduate.

  18. Type
    Select Thesis.

  19. Upload files
    If you have a signed Withholding Form, enter the withholding date. Follow steps 19.1 – 19.4. Repeat all steps for each file.

    1. Click the pencil icon.
      An uploaded item record in a UVicSpace submission form. The edit icon has a red box around it.

    2. Under Access condition type, select embargo from the dropdown menu.
      The Access condition type dropdown menu in a UVicSpace submission form, with embargo selected.

    3. Use the calendar button in the Grant access from field to select the day AFTER your expiry date.
      The Grant access from calendar pop-up in a UVicSpace submission form, with February 1st, 2025 highlighted as an example.

    4. Click Save. You will now see a label indicating your expiry date.
      An uploaded item entry in a UVicSpace submission form, with an embargo label reading "embargo until 2025-01-31" highlighted in a red box.

  20. Creative commons license

  • Adding a Creative Commons license to your thesis is an optional step that allows you to give permission to others to share/use it. Refer to Thesis format checklist and sample pages.

  • Select Creative Commons and answer the questions, after which the link to your license will appear.

  • Click I grant the license above.

  1. Deposit license
    Click I confirm the license above.

  2. Review and deposit
    Review the information you entered for accuracy. Click + Deposit.

Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.