UVicSpace

To submit your thesis to the ETD (Electronic Theses and Dissertations) collection, complete these steps. If you need help, email uvicspacehelp@uvic.ca.

Create a new item

• Go to dspace.library.uvic.ca.
• Log In.
• In the black sidebar menu on the left of the screen, click + --> New --> Item.
  • If you don't see the sidebar menu, double check that you're logged in.
  • If you don't see the + icon, confirm that GARO has added you to the ETD (Electronic Theses and Dissertations) collection. Review the instructions in Before you deposit.
• In the search bar that pops up, start typing ETD (Electronic Theses and Dissertations), then click on that collection when it appears.
   

Complete the submission form

• Authors
  Enter your last name, first name.
  • Ignore the grey circle in the Last Name box and the Search and Edit buttons on the right.
  • Do not enter your supervisor's name here.
     
• Title
  Enter the title of your thesis in headline case: Capitalize the Major Words in the Title.
   
• Alternative Titles (OPTIONAL)
  If your thesis has multiple titles, such as a translated title, click + Add more and enter the additional title.
   
• Date of Issue
  Enter the copyright year on the title page of your thesis.
   
• Degree
  Select your degree from the dropdown menu.
   
• Language
  Select the primary language for your thesis.
   
• Keywords
  Enter one or more keywords or phrases that describe your thesis. To add more than one, click + Add more.
   
• Abstract
  Copy and paste the abstract from your thesis.
  • Special characters and formatting may not appear correctly: the submission form uses plain text.
  • Extra line breaks can be deleted.
     
• Bibliographic Citation (OPTIONAL)
  If any part of your thesis has been published before (e.g., you published one chapter of it as a journal article), enter the citation for each publication in a separate box.
  • IMPORTANT: Do not enter your bibliography or reference list here!
     
• Department
  Select your department from the dropdown menu.
   
• Supervisor(s)
  Enter your supervisor's name. To add a co-supervisor, click + Add more.
  • Do not enter your second reader's name here.
     
• Rights
  Select Available to the World Wide Web.
   
• Scholarly Level
  Select Graduate.
   
• Type
  Select Thesis.
   

Upload files

• Click browse in the box at the top of the screen or drag and drop the file anywhere on the page.
  • If your thesis includes more than one file, repeat this process for all files.
  • If you get an error message when uploading a file, click Save for later. Click Edit to reopen the submission form and try uploading it again.
    • If the file is very large, try compressing it.
    • If you're trying to upload several files at once, try uploading them one at a time.
    • If you're still getting an error, click Save for later and wait a while before trying again. Connection speeds and bandwidth imitations can cause upload errors.
       
• Add a withholding date (OPTIONAL)
  See Before you deposit for information about withholding your thesis. If you did not request to withhold your thesis, skip this step. 

If you have a signed Withholding Form, enter the withholding date. IMPORTANT: If you are uploading more than one file, you must enter the withholding date for each file.

• Click the pencil icon.

• Under Access condition type, select embargo from the dropdown menu.

• Use the calendar button in the Grant access from field to select the withhold expiry date + 2 days (e.g., if the withhold expiry date is January 15, select January 17).

• Click Save. Confirm that the embargo until box shows the date that the thesis should become openly available (i.e., 1 day after the withholding period expires).

• Creative Commons license (OPTIONAL)
  If you included a Creative Commons license on your title page, add the same license here.
  • IMPORTANT: If you did not include a Creative Commons license on your title page, skip this step. Do not choose CC0–this indicates that your thesis is in the public domain. 
  • To add a Creative Commons license,
    • select Creative Commons and answer the questions. The link to your license will appear.
    • Ensure that it matches the license on your title page, then click I grant the license above.
       
• Deposit license
  Read the UVicSpace non-exclusive distribution license, then click I confirm the license above.
   

Complete the submission

• Review the information you entered carefully and make any changes, if needed.
   
• Confirm that you have uploaded the final version of your thesis and that you have followed the instructions in the Thesis format checklist carefully. 
  • If you need to make changes to the file you uploaded or if you uploaded the wrong file, click the red trashcan icon --> Yes, I'm sure. You can then upload the correct file.
     
• Click + Deposit.