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Research Data Services

Guidance, tools, and training to support faculty and students working with research data.

Funding Agency Requirements


Tri-Agency Research Data Management Policy - New! as of March 2021

The Government of Canada has finally announced its new Tri-Agency Research Data Management Policy. The policy aims to support Canadian research excellence by promoting data management practices, and was developed by the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC), and the Social Sciences and Humanities Research Council of Canada (SSHRC) in consultation with stakeholders.

The three components of the policy are:

1. Institutional strategies: 
By March 1, 2023, each postsecondary institution eligible to administer CIHR, NSERC or SSHRC funds is required to create an institutional RDM strategy and notify the agencies when it has been completed. The strategy must be made publicly available on the institution’s website, with contact information to which inquiries about the strategy can be directed. 


2. Data management plans (DMPs): 
All grant proposals submitted to the agencies should include methodologies that reflect best practices in RDM. 

By Spring 2022, for certain funding opportunities, the agencies will require data management plans (DMPs) to be submitted to the appropriate agency at the time of application, as outlined in the call for proposals; in these cases, the DMPs will be considered in the adjudication process.

3. Data deposit: 
Grant recipients are required to deposit into a digital repository all digital research data, metadata and code that directly support the research conclusions in journal publications and pre-prints that arise from agency-supported research. 

After reviewing the institutional strategies and in line with the readiness of the Canadian research community, the agencies will phase in the deposit requirement.

Please contact Monique Grenier with any questions. 


Additional Resources

Research data management (RDM) is necessary at all stages of the research project lifecycle, from design and inception to completion and beyond. Given growing awareness of the  importance of data in addressing key societal issues, RDM has emerged as a critical element in research and scholarship across disciplines and borders.


Other Guidelines and Requirements

For more information about complying with research funding policies, contact the Office of Research Services.

Tri-Agency Statement of Principles on Digital Data Management

Canada’s three federal research granting agencies—the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC), and SSHRC— have issued the Tri-Agency Statement of Principles on Research Data Management. The statement outlines "overarching expectations regarding research data management, and the responsibilities of researchers, research communities, research institutions and research funders in meeting these expectations."


SSHRC Research Data Archiving Policy

SSHRC has adopted a policy to facilitate making data that has been collected with the help of SSHRC funds available to other researchers. Costs associated with preparing research data for deposit are considered eligible expenses in SSHRC research grant programs. Research data includes quantitative social, political and economic data sets; qualitative information in digital format; experimental research data; still and moving image and sound databases; and other digital objects used for analytical purposes.


Tri-Agency Open Access Policy on Publications

Recipients of CIHR funding are required to adhere with the following responsibilities:

  • Deposit bioinformatics, atomic, and molecular coordinate data into the appropriate public database (e.g. gene sequences deposited in GenBank) immediately upon publication of research results.
  • Retain original data sets for a minimum of five years after the end of the grant (or longer if other policies apply). This applies to all data, whether published or not. The grant recipient's institution and research ethics board may have additional policies and practices regarding the preservation, retention, and protection of research data that must be respected.

FAQ COVID-19 Rapid Response Data Sharing and Deposit Support

This resource is developed primarily to support  researchers with COVID-19 Rapid Response Funding. 

How do I stay informed?

To follow developments in the Canadian funding space see:

What rapid response funding have agencies allocated to pandemic-related research?

Major funding agencies including the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council of Canada (NSERC), the Social Sciences and Humanities Research Council (SSHRC), the Canada Research Coordinating Committee's (CRCC) New Frontiers in Research Fund (NFRF), the International Development Research Centre (IDRC), and Genome Canada (GC) have all offered rapid response funding to researchers working across disciplines to address pandemic-related research and technical challenges.

These funding opportunities require data sharing according to the Joint statement on sharing research data and findings relevant to the novel coronavirus (nCoV)

FAQ: COVID-19 Rapid Response Data Sharing and Deposit Support, has been modified from the original version created by:
Felicity Tayler and Chantal Ripp, uOttawa, Licensed for reuse CC-BY, DOI : https://doi.org/10.5683/SP2/522KV2


COVID-19 Funder Requirements for Data Sharing and Deposit

Principle as written in the Joint statement

Locally supported action to fulfill requirement

All peer-reviewed research publications relevant to the outbreak are made immediately open access, or freely available at least for the duration of the outbreak.

Self-archive a pre-print , post-print, or final version of article in UVic Space

Publish with an Open Access journal

Research findings are made available via preprint servers before journal publication, or via platforms that make papers openly accessible before peer review, with clear statements regarding the availability of underlying data.

Use the Open COVID License

Contact Copyright Office for guidance on licencing options for data sharing

Cite your data:

Self-archive a pre-print , post-print, or final version of article in UVic Space

Publish with an Open Access journal

Researchers share interim and final research data relating to the outbreak, together with protocols and standards used to collect the data, as rapidly and widely as possible - including with public health and research communities and the WHO.

Deposit your data and supporting documentation in a recognized repository


Recommended Repositories 

  • COVID-19 Zenodo community
    OpenAIRE and Zenodo created a specific Community to collect all research results that could be relevant for the scientific community worldwide working on the Coronavirus Disease (COVID-19) and SARS-CoV-2: Coronavirus Disease Research Community - COVID-19. Although Open Access records are recommended, also closed and restricted access material are accepted. All types of research outputs can be included in this Community (Publication, Poster, Presentation, Dataset, Image, Video/Audio, Software, Lesson, Other). The curation team is reachable through the following email address for further clarification or information: covid19@openaire.eu

    UVic Dataverse and the Federated Research Data Repository (FRDR) are national repository options where you can publish your datasets, regardless of file type or format; describe datasets using metadata fields appropriate for your discipline; immediately obtain a Digital Object Identifier (DOI) for publishing and citing data; set the licensing terms specifying how your datasets may be used; and benefit from secure, Canadian-based repository storage.

     
  • Open Science Framework (OSF)
    OSF is maintained and developed by the Center for Open Science (COS). It is widely adopted by researchers practicing open science and data sharing at UVic and beyond. OSF is a good choice for interim data sharing but is not built for long-term data preservation. 
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