Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.
askus Ask us


A guide to nursing resources in UVic Libraries

Capturing references

 Capturing References

Capture is not the same thing as direct export, and can work differently for different web sites and databases. For some sites, it may only allow you to capture a single record, while for other sites a set of records. Below are examples of differences you might see with different browsers and different databases for multiple records.
For GoogleScholar, you will need to use the Capture button with Internet Explorer and the Internet Explorer plug-in to export multiple references. The Capture bookmarklet will not work for multiple references from Google Scholar.

Installing the Capture Bookmarklet
For Google Chrome and Safari
The steps to install the Capture bookmarklet are the same for Google Chrome and Firefox on both Windows and Macintosh, as well as Safari on Macintosh.
 On the Downloads page in EndNote online, locate the Capture Reference bookmarklet on the screen and drag it to the bookmarks bar (Chrome or Firefox) or favorites bar (Safari).

 A Capture Reference button will appear on the bookmarks bar (Chrome or Firefox) or favorites bar (Safari).

Entering references manually

Unfortunately, not all references can be found online, so you may occasionally need to enter a reference manually. You can do this by selecting the New Reference option on the Collect tab in EndNote.
 Select a Reference Type from the drop-down list. The reference type you select will determine which fields are available in the data entry screen. Some fields have special properties and must have information entered in special ways.
 Personal author and editor names should be entered in the format Last Name, First Name and each name should be entered on a new line. So John Jason  Smith and  Virginia  S. Jones would be entered as— Smith, John Jason Jones, Virginia S.
 To use initials instead of an author’s full name, put a space, or a period, or a period and a space between the initials. So the names above could also be entered as below if using initials instead of the full names. Smith, J.J. OR Smith, J J OR Smith, J. J. Jones, V.S. OR Jones, V S OR Jones, V. S.
 For corporate names, put a comma at the end of the entire name. So the University of Victoria  would be entered as— University of Victoria,
 The Year field should have all four digits of the year.
 Keywords must be entered with each keyword on a separate line, much like authors.
 File Attachments: You can attach up to 5 files at a time, but there is no limit to the total number of file attachments per record. There is no restriction to the size of individual file attachments; however, there is a total limit of 2G of attachments for EndNote basic users.
 Figure Attachments: You can attach only one figure per record. There is no restriction to the size of a figure attachment, but figure attachments do count towards the 2G attachments limit for EndNote basic.
 At the bottom of the data entry screen you can select the groups you wish to add this reference to.
 Reference data will be saved automatically as you type.

Citing while you write in Microsoft Word

The EndNote online Cite While You Write commands will display a tab on the Word ribbon. These commands will allow you to search your EndNote online library for references, insert those references into your Word documents, and instantly format the citations and bibliography according to the bibliographic style of your choice.
The EndNote online tab for Microsoft Word:

If you have purchased the  EndNote on the desktop  and are using both the desktop and  the online version, you can switch between the CWYW tools by selecting PreferencesApplication, then using the drop-down Application list.


Creative Commons License
This work by The University of Victoria Libraries is licensed under a Creative Commons Attribution 4.0 International License unless otherwise indicated when material has been used from other sources.